Brokerage Coordinator

Cushman & Wakefield•Washington, DC

1d•$25 - $29

About The Position

The Brokerage Coordinator provides administrative and operational support to a brokerage branch. Responsibilities may include managing the broker office, coordinating calendars and meetings, preparing marketing materials, maintaining databases and project records, coordinating vendors, tracking deal agreements and commission-related information, and performing general administrative duties. The coordinator also helps keep deliverables and projects on schedule, supports branch public relations activities, and recommends improvements to office processes and training systems. The role involves general office work, including extended periods of sitting and computer use. The position requires frequent communication and the ability to read, write, and understand information presented orally and in writing. Cushman & Wakefield offers eligible employees access to benefit programs that generally include insurance, spending and savings accounts, retirement plans, and paid and unpaid time away from work. Compensation is listed as $24.52–$28.85; the posting does not specify the pay period.

Requirements

Bachelor’s degree, or a high school diploma and equivalent real estate experience.
3 years of administrative experience.
Basic knowledge of real estate.
Basic proficiency in MS Office Suite.
Basic proficiency in desktop publishing software.
Excellent oral and written communication skills.
Basic organizational and multitasking skills.
Basic time-management skills.
Ability to exercise discretion when handling confidential information and highly sensitive issues.
Strong interpersonal skills and problem-solving ability.
Proven record of excellent internal and external customer service.
Excellent attendance and punctuality.

Responsibilities

Manage the broker office, including handling mail and incoming calls, coordinating broker calendars, organizing client and visitor meetings, and helping brokers prepare for meetings.
Prepare marketing materials, including Offering Memorandums, Requests for Proposals, and Marketing Packages, using desktop publishing software.
Manage outside printing and graphics vendors when work is not produced in-house.
Keep clients, broker team members, and administrative staff updated on deliverables, deadlines, and upcoming meetings.
Coordinate broker calendars with clients and project teams and take appropriate actions to keep projects on schedule.
Maintain and update the branch database and branch library of Offering Memorandums and Proposals.
Produce and maintain Project Control Books, if applicable.
Produce and maintain tables of comparable sales by category, size, and geographic location.
Work with the Branch Public Relations vendor on press releases.
Track agreements and deals and provide the Branch Commission Accountant with current information on accounts payable and outstanding deal items.
Order and maintain current supply inventory, including supplies, stationery, and covers.
Review RTD calculations for accuracy and ensure cost recoveries occur before submission to the Branch Commission Accountant.
Recommend improvements to policies, procedures, and training systems, and share best-practice ideas at staff meetings.
Perform general administrative duties as needed.