Brokerage Coordinator

Cushman & Wakefield • Chicago, IL

10h

About The Position

The Brokerage Coordinator reports to the Director of Operations and supports a fee-earner and/or team. The role supports and manages client-service activities, including pitches and proposals, transaction support, and administrative work. The coordinator works with departments across the organization on behalf of the fee-earner to help meet client needs, keep deliverables on schedule, and provide sales and deal support.

Requirements

• Advanced knowledge of Microsoft Office.
• Excellent written and oral communication skills.
• Ability to multitask and take direction from multiple sources.
• Excellent project management skills and attention to detail.
• Demonstrated ability to solve problems and navigate obstacles.

Nice To Haves

• Bachelor’s degree, preferably in Business, Marketing, Communications, or Finance.
• Administrative experience supporting an executive-level professional, preferred for more senior positions.
• Intermediate knowledge of Adobe InDesign, Photoshop, and Salesforce.

Responsibilities

• Manage the database and client contact lists.
• Manage content creation timelines and production cycles.
• Coordinate with other departments based on the fee-earner’s needs and support timely delivery of materials.
• Coordinate pitches and proposals with Marketing, Research, and Financial Analysts, including gathering and delivering content.
• Populate template market documents, including tour books, property flyers, and brochures.
• Create or assist with the production and design of marketing materials and collateral, such as pitch presentations, proposals, flyers, brochures, e-blasts, event invitations, tour books, floor plan edits, and stacking-plan updates.
• Abstract leases and draft proposals under the direction of a supervising C&W real estate professional.
• Compile information for periodic landlord leasing activity reports.
• Organize transaction documents, including confidentiality agreements, leases, contracts, listings, and closing documents, for deal submission.
• Enter new leads and opportunities into the CRM system and keep records updated.
• Schedule client meetings on behalf of the fee-earner and coordinate related arrangements.
• Assist with planning, scheduling, and promoting events hosted by the fee-earner.
• Coordinate travel and other logistics for the fee-earner.
• Prepare deal-related documents for the fee-earner’s review, approval, and delivery.
• Prepare expense reports, schedule meetings, and book travel.
• Perform other administrative duties as necessary.

Benefits

• Eligible employees may enroll in health, vision, and dental insurance programs.
• Flexible spending accounts and health savings accounts.
• Retirement savings plans.
• Life and disability insurance programs.
• Paid and unpaid time away from work.
• Competitive pay.

What This Job Offers

• Job Type: Full-time