Brokerage Coordinator

Cushman & Wakefield•Nashville, TN

1d•Onsite

About The Position

Supports broker teams through day-to-day administration, report preparation, and related activities. The coordinator may support the work of a single broker or broker team which typically includes one or more brokers and receives day-to-day supervision from the Operations Manager or Team Leader.

Requirements

Bachelors degree or High School diploma and equivalent real estate experience
3 years administrative experience
Basic knowledge of real estate
Basic proficiency in MS Office Suite
Basic proficiency in desktop publishing software
Excellent oral and written communication skills
Basic organizational and multi-tasking skills
Basic time management skills
Ability to exercise discretion in dealing with confidential information and highly sensitive issues
Strong interpersonal skills and problem-solving ability
Proven record of excellent internal and external customer service
Excellent attendance and punctuality

Responsibilities

Manages broker office operations, including handling mail and incoming calls, coordinating broker calendars, organizing client and visitor meetings, and assisting brokers in preparing for meetings.
Prepares marketing materials, including Offering Memorandums, Requests for Proposals (RFPs), and Marketing Packages using desktop publishing software.
Manages outside vendors for printing and graphics when materials are not produced in-house.
Keeps clients, broker team members, and administrative staff informed of deliverable status, deadlines, and upcoming meetings.
Coordinates broker calendars with clients and project teams and takes appropriate actions to keep projects on schedule.
Maintains and updates the branch database and library of Offering Memorandums and Proposals.
Produces and maintains Project Control Books, as applicable.
Produces and maintains tables of comparable sales by category, size, and geographic location.
Works with the Branch Public Relations vendor regarding press releases.
Tracks all agreements and deals to provide the Branch Commission Accountant with current information regarding accounts payable and outstanding deal-related items.
Orders and maintains inventory of office supplies, stationery, covers, and related materials.
Reviews RTD calculations for accuracy and ensures cost recoveries (e.g., OTT and Financial Consulting Department recoveries) are completed prior to submission to the Branch Commission Accountant.
Recommends improvements to policies, procedures, and training systems; shares best practices, process improvements, organizational methods, and software tips/techniques during staff meetings.
Performs general administrative duties as needed.