Brokerage Coordinator

Cushman & Wakefield•Boston, MA

1d•Hybrid

About The Position

Responsible for providing administrative and office support to a department, service line, or local brokerage services department or specialized team. Most duties are administrative in nature with minimal focus on marketing/business development support. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings. This multifaceted role requires someone with strong organizational and project management skills, and the ability to multi-task in a fast-paced environment.

Requirements

Bachelor’s degree including some coursework in Business, Finance or Real Estate
1-3 years corporate business experience Or any similar combination of education and experience
Proficiency with Microsoft Office Suite
Excellent phone and organization skills
Ability to set priorities, meet deadlines, and multitask
Strong writing, editing, and proofreading skills
Excellent verbal and written communication skills
Proven record of providing excellent customer service, both internal and external
Excellent interpersonal skills
Excellent attendance and punctuality
Professional appearance and decorum at all times
The qualified candidate will be detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented

Responsibilities

Provide administrative and office support to a department, service line, or local brokerage services department or specialized team
Ensure that education, credentials and licensing of staff is current
Assist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized team
Maintain confidential department records and office files in accordance with internal company procedures
Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, case studies, email blasts, invitations, etc.
Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc.
Proofread and correct spelling, grammatical, and layout errors
Coordinate and assist with collecting, aggregating, and preparing data
Update and maintain client database
Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges
Answer and screen incoming telephone calls
Schedule and organize complex calendar activities such as meetings, agendas, luncheon arrangements, travel plans and department activities; work around scheduling conflicts and takes on responsibility for keeping manager(s) on schedule
Provide backup coverage for Office Concierge, when necessary
Code and submit invoices to accounting
Assist and support the Operations Team with special projects as required
Assist with updating eCommunity and/or electronic property listings
Update website content, social media, etc. on behalf of brokers
Anticipate manager(s) and business needs and undertake necessary actions to produce effective results on time