Brokerage Coordinator

Cushman & Wakefield•Orlando, FL

1d•Onsite

About The Position

Responsible for providing local Brokerage and Office support for commercial services within a specified market. This role will help to ensure that administrative and operational functions are provided to a local office in an efficient and effective manner. They will work closely with the Operations Manager and fee-earners within the market to provide support and implement strategic initiatives. Many of the duties are administrative in nature with a focus on marketing / business development support.

Requirements

Demonstrated experience should include:
College degree preferred
3-5 years of administrative support experience
HR administrative, accounting or marketing skills preferred
Basic/Intermediate/Advanced Microsoft Office Suite skills, including Excel, Outlook, PowerPoint, Word
Knowledge of Indesign preferred
Ability to plan, organize and manage processes
Ability to deal and communicate effectively with all levels of staff and management

Nice To Haves

HR administrative, accounting or marketing skills preferred
Knowledge of Indesign preferred

Responsibilities

Creatively solve problems to ensure the market’s offices operate in an efficient and effective manner
Provide administrative support duties for the office and fee-earners.
Support mail room operations and staff when needed (i.e., mail sorting, postage machine, fax and copy machines)
Support office technology implementations, upgrades, support, facilities, telecommunications, emergency preparedness and business continuity planning
Ensure corporate standards and internal company processes and systems are leveraged
Act as a role model for the office staff
Pipeline Management, Revenue Reporting and Forecasting
Help promote culture of compliance within office for fee-earners to routinely update CRM system
Communicate and enforce guidelines on updating CRM system within office
Work with Operations Manager to follow up with fee-earners to update pipeline information
Track Listings and Deal-Related Expenses
Enter and update opportunity information in CRM system according to prescribed guidelines
Check for any conflicts/duplicates in opportunity ownership and escalate to fee-earner
Maintain tracking of expenses related to deals, using Commissions Accounting and CRM Systems
Assist in updating CRM Upon closing of deals
Collect necessary documentation and deliver to Commissions Accounting
Enter deal management calculations into CRM upon closing of deals
All other aspects of the deal process.
Support Sales, Transactions and Marketing
Assist in the Creation and/or editing of presentation materials including flyers, leasing proposals, eblasts and invitations using standard marketing approved templates.
Assist in the production and distribution of reports, proposals and other materials
Responsible for client / contact mailing campaigns
Creation and execution of tour books and other deliverables
Update and maintain client database
Tracking outstanding invoices
Enter Expense Reports
Collect expense reimbursement documents, such as receipts, and other information from fee-earners and submit for processing.
Attribute expenses to specific deals or other codes and track against deal budget
Other Administrative Duties
Manage purchasing and maintenance of office supplies. Ordering through Workday, procurement, or outside vendor
Process vendor payment
Work with Operations Manager on business continuity issues such as emergency plans
Perform more administrative duties such as booking travel, answering phones, managing conference spaces, receiving guests, cleaning kitchens and conference spaces, collecting and distributing mail, run copy room or copier.
Assist with other aspects of meetings and managing calendars for a fee-earners and/or other department
Maintain confidential department records and office files in accordance to internal company procedures
Coordinate catering, venue selection, invitations, and other event planning activities as needed
Any other administrative or kitchen duties as needed.