Brand and Experience Assistant

Visit Salt Lake•Salt Lake City, UT

13d

About The Position

To capitalize on this incredible growth and to achieve Visit Salt Lake’s ambitious vision, we’re seeking a proactive and enthusiastic individual to join our highly collaborative, and hard-working team. The Brand and Experience Assistant will provide administrative support to multiple departments including marketing, communications and Travel Trade. This role requires a proactive, resourceful individual with exceptional organizational skills, a strong ability to manage multiple priorities, and the capacity to handle confidential and sensitive information.

Requirements

2–4 years of administrative, executive support, or department coordination experience, preferably in hospitality, tourism, marketing, events, or related industries.
Highly organized with strong attention to detail and the ability to manage multiple tasks and deadlines simultaneously.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite (PowerPoint, Excel, Outlook) and Google Workspace.
Ability to maintain professionalism and handle confidential information with discretion
Creative problem solver with a positive, proactive, and self-starting approach.
Ability to thrive in a fast-paced, team-oriented environment.
Commitment to providing outstanding internal and external hospitality and service.

Nice To Haves

Experience with Asana or other task/project management tools is a plus.

Responsibilities

Provide administrative support to three senior executives, including assisting with meeting preparation and supporting departmental priorities as needed.
Manage the Chief of Brand & Marketing Officer calendar as needed to schedule meetings, coordinate logistics, and ensure alignment with priorities.
Schedule team and leadership meetings, assist with agenda creation, capture notes, and maintain action item lists.
Assist with gathering updates and materials for leadership meetings, internal reporting, departmental communications, and partner presentations.
Help ensure the timely flow of information between teams, escalating delays or gaps when necessary.
Support the preparation and formatting of presentations, reports, and basic marketing or communications materials.
Assist the team with travel booking, itineraries, and accommodation as needed.
Manage purchase orders (POs), assist with invoice processing, and coordinate with Finance to ensure timely and accurate approvals.
Assist with tracking departmental budgets, including updating spreadsheets, monitoring expenses, and coordinating with Finance to ensure accuracy.
Coordinate vendor paperwork, contracts, file transfers, and departmental logistics.
Maintain simple trackers, department calendars, shared schedules, and deliverable lists to support organized workflows.
Maintain and organize departmental files, shared drives, documents, and digital assets.
Assist with internal events, team workshops, trainings, and proprietary VSL initiatives as directed.
Other duties as assigned.