Branch Head (Civilian Personnel)

NATO • United States of America, Norfolk, MA

7d • Onsite

About The Position

Headquarters Allied Joint Force Command Norfolk (JFCNF) provides a resilient, static Joint headquarters to plan, prepare and conduct operations across all domains in peacetime, crisis and conflict, in order to support NATO’s three core tasks, at the Joint Operational level, as directed by SACEUR. The Support Directorate (SPT) plans, directs, monitors, assesses and coordinates Sustainment. It provides advice on policy matters and in the execution of support activities. It identifies, implements and sustains resource requirements in co-ordination with military and non-military actors. The J1 Division provides human resources (HR) plans, policy, guidance, technical support and programmes for the HQ and the supported organisations. It implements organisational design, analyses workforce requirements, as well as manages the staff and their records, databases, reports and returns. The Civilian Personnel Branch (CPB) manages civilian HR activities as required and the deployment of civilian staff. The incumbent is responsible for the management and administration of civilian personnel as well as for the provision of Civilian Human Resources services to the heads of NATO bodies of served Organisations.

Requirements

• University Degree in human resources management, business administration, law, social sciences, or related field, public administration or related discipline and 6 years post related experience, or Higher Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 6 years post related and 2 years function related experience.
• 6-8 years experience in personnel management and four to five in the management of a personnel office.
• Maintains broad and deep functional area knowledge coupled with equivalent knowledge of the activities of other related/supported organisations. Takes initiative to keep both own and subordinates skills up to date and to maintain awareness of and, in own areas of expertise.
• Experience in human capital planning and development.
• Proven ability to lead negotiations on labour management policies.
• Proven ability to advise and influence management at the highest level on Workforce and Personnel strategy and its effects on the wider operational environment.
• English - SLP 4343 - (Listening, Speaking, Reading and Writing)

Nice To Haves

• Labour Legislation and labour relations practices.
• Experience in planning, organising, directing, coordinating, controlling and evaluating the use of workforce, budgets and facilities to achieve direct effects.
• Knowledge of Host Nation labour legislation and labour relations practices.
• Knowledge of NATO regulations and procedures related to the administration of civilians employed in support of serviced Organisations and theatre HQs.
• Good understanding of military organisations.
• Experience in deployed (NATO) operations (civilian) human resources management.
• At least 12 years of experience in personnel management.
• At least 8 years managing a personnel office in an international organisation.
• Master degree in HRM, social science, law, business administration or related field.
• English - SLP 4444 - (Listening, Speaking, Reading and Writing)

Responsibilities

• Holds formal and direct delegated authority from the Head of NATO Body for managing and administering NATO International Civilians, Temporary civilians and Consultants in full application of the NATO Civilian Personnel Regulations, to include personal decision making authority on items pertaining to recruitment, appointment, contract management, performance, working hours, leave management, discipline, grievances, payment of allowances, separation, and deployment.
• Direct a Civilian Human Resources Management (CHRM) service for the Heads of NATO Bodies of served Organizations, theatre HQs and missions, and NATO Force Structure entities, to include during exercises.
• Develop, revise and implement Human Resources Management policies for the effective use of Civilians in peacetime and theatre HQs, to include establishment of theatre conditions of employment for international and local civilian hires, salary surveys, pay scales and liability management.
• Negotiate agreements with worker associations and unions, Host Nation Ministries of Labour social security and labour agencies in each Host Nation thus committing the Organization to a course of action.
• Act as primary point of contact between the representatives of civilians and Heads of NATO Bodies, committing the Organisation to courses of actions.
• Advise Commanders on issues ranging from strategic human capital planning and development to matters pertaining to individual employees.
• Act as major player in periodic reorganisations and changes of NATO bodies. Act as change manager, identifying opportunities for building on the Organization’s civilian capacity, proposing transformations aimed at enhancing organizational flexibility, responsiveness, and productivity.
• Ensure adequate professional development and training for the CHRM staff to reduce liability for the Organization.
• Develop and certify payroll and budget inputs and calculations.
• Provide “National Support Element” services for all civilians belonging to served Organizations and theatre HQs, acting as “Senior National Representative” for administered civilians.
• Legally accountable for appointment, contract management and separation for all civilian staff (NIC, Consultants, Temporary Personnel) employed by the Organisation and serviced Organisations Holds power of attorney from HONB for all matter pertaining to court cases and social institutions.
• Holds delegated budgetary control authority for Branch tasks and agencies funded through budget allocations.
• Holds direct and formal delegation for decision making authority.
• Holds authority to decide on employment and remunerative aspects of civilian employment, to include leave. Authorised to make decisions within assigned functional area. Such decisions may require coordination within the HQ and with the same functional area in lateral, subordinate and superior HQs. Such decisions normally affect the commitment of the NATO body or HQ in theatre to a specific course of action. Authority to task and intervene to adjust the day to day work priorities of the assigned functional area staff.
• Directs and supervises the work priorities of one or more multifunctional teams. To include the theatre of operations.
• Directs and supervises the work priorities of the branch, providing professional guidance and instruction to assigned staff. Duties include leading and coaching; explaining or demonstrating work functions; counselling and motivating, assigning and reviewing work; ensuring health and environmental safety; maintaining and adjusting work schedules; assessing performance and initiating disciplinary action, and/or implementing new or changed work procedures.

Benefits

• The successful applicant will be required to apply for and receive a NATO SECRET Security Clearance prior to final confirmation of contract and commencement of employment.
• Serving NATO International Civilian staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.
• Newly recruited staff will be offered a three year definite duration contract.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager