Entry Level Branch Billing Coordinator

Aston Carter•Houston, TX

2d•$22 - $22•Onsite

About The Position

The Branch Billing Coordinator supports multiple branches by managing accurate and timely billing activities, collaborating closely with sales and contract administration teams, and resolving billing discrepancies to ensure a smooth invoicing process and positive customer experience. This role uses Oracle billing software and other ERP systems to prepare, enter, and maintain billing records while enforcing proper documentation and supporting long-term business growth.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field OR at least 1+ years of billing experience.
Proficiency in Microsoft Excel, including the ability to use filters, sort data, and apply basic formulas.
At least 1+ years of experience with any ERP system for candidates who are not new graduates.
Experience in accounts receivable, billing, or invoicing functions.
Ability to provide professional customer service related to billing and invoice issues.
Strong data entry skills with a high level of accuracy and attention to detail.
Familiarity with accounting concepts and practices related to billing and invoicing.
Comfort working with Oracle or similar billing and accounting software.
Ability to adapt to changing day-to-day responsibilities and priorities.

Nice To Haves

Experience using Oracle billing software or SAP is beneficial.
Background in handling invoice issues and collaborating with collections or accounting teams.
Strong problem-solving skills to investigate and resolve billing discrepancies.
Effective communication skills to work with internal teams and external customers.
Ability to manage billing for multiple branches or business units simultaneously.
Interest in a long-term opportunity with potential for contract-to-hire.

Responsibilities

Work closely with sales and contract administration teams to prepare customer setups, changes, and cancellations in a timely and accurate manner.
Enforce the use of proper paperwork and documentation to process all billing activities and customer account changes.
Manage billing operations for 5–7 branches, ensuring invoices are accurate, complete, and delivered on schedule.
Utilize Oracle billing software to process and maintain billing data for assigned branches.
Enter all manual billing items at month end, ensuring completeness and accuracy of monthly billing cycles.
Prepare manual invoices as needed for customers, following established procedures and internal controls.
Collaborate with branch teammates, the collections department, and customers to research and resolve billing discrepancies and invoice issues.
Provide responsive customer service related to billing inquiries, adjustments, and account questions.
Perform accurate data entry for accounts receivable and billing records while maintaining data integrity.
Adapt to changing daily tasks and priorities, supporting various billing and accounting needs as they arise.