Administrative Assistant

Cowin Equipment Company•Murfreesboro, TN

12h•Onsite

About The Position

Cowin Equipment is opening a new branch in Tennessee in January 2027, and this person will be the foundation of our success. You'll report to the VP and assist the branch's other managers. Your role is to help every department, keeping the office, the paperwork, and the follow-up in good order so the whole team can take care of customers.

Requirements

Experience in office administration, billing, or collections.
Comfortable with Microsoft Office.
Discreet and trustworthy with confidential information.

Nice To Haves

Equipment dealer experience.
Experience with AI systems.

Responsibilities

Help open the branch by setting up the office, files, and vendors, and working with the corporate office to learn company procedures.
Maintain all branch policies and the relationship with the corporate office.
Support HR and onboarding by scheduling interviews, handling new-hire paperwork and drug screens, and ensuring new hires are ready on day one.
Assist the sales team with paperwork and open items, and provide information for sales goals and the leaderboard monthly.
Assist the VP in double-checking invoice details before they are sent out.
Help set up and maintain credit applications and customer files, and assist the VP in reviewing contracts and resolving account questions.
Assist with branch communications and ensure messages reach the right person the same day.
Gather quotes for vendor services, recommend the best fit, and manage vendor relationships.
Take the lead on branch events, customer appreciation events, and community causes, and maintain a calendar of events.
Support team building by remembering birthdays and anniversaries, organizing branch meals, and identifying employees who may need assistance.