Branch Administrator

USA DeBusk•Wanatah, IN

4d•Onsite

About The Position

The Branch Administrator is responsible for providing overall administrative support for the Wanatah Branch. The Branch Administrator provides routine and complex support to different departments and ensures all day-to-day operations are completed by the required time. The Branch Administrator will have excellent communication skills, coordinate with all Branches and Corporate personnel, and ensure timely submittals of all job tickets. The Branch Administrator will have a high level of confidentiality and accuracy.

Requirements

High school diploma or equivalent required
Basic mathematical skills.
Good verbal communication skills.
Microsoft 365 or related software experience required.
Able to work independently and in a fast-paced environment.
Able to anticipate work needs and interact professionally with customers.
Manage time efficiently.
Enter data accurately and efficiently into computer software and systems.
Quickly learn our customers’ systems for large projects (CCM, Track, Ariba, Smart GEP, etc.), and work with customers’ contacts to meet scheduled submittals.
Keen attention to detail, organized and able to seamlessly multitask.
Meet all daily and weekly deadlines for all departments.
Must pass drug and alcohol screen and all required background checks.
Must be dependable, willing to work additional hours as required and be team oriented.
Willing to work on-site at our Wanatah, IN office.

Nice To Haves

associate or bachelor’s degree in accounting preferred.
2 years of experience in accounting or bookkeeping preferred

Responsibilities

Create invoices according to company policies and procedures; submit invoices to customers timely.
Update collection notes in Oracle Fusion.
Draft correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
Create reports regarding the status of customer accounts as requested.
Research customer discrepancies and past-due amounts with the assistance of the Accounts Receivable Manager, Branch Manager and other staff.
Maintain billing packages on SharePoint for audit purposes
Copy, file, and retrieve materials for others as needed.
Review P&L for accurate revenue recognition and expenses on a monthly basis
Prepare revenue accruals with backup on a monthly basis
Review open Purchase Orders for accrual
Collect and ensure accuracy of weekly hours by cross-referencing timesheets and entering hours in spreadsheet and ADP after approval by Manager.
Obtain approved non-billable shop tickets and add to payroll spreadsheet.
Responsible for issuing Purchase Orders (POs) and entering into Oracle
Conduct new hire processes from beginning to end in accordance with company policies and deadlines and enter new employees into ADP for Corporate HR approval.
Responsible for running background checks/MVRS, setting up employees for drug and alcohol screens, medical physicals, and uniforms orders.
Responsible for the random selection program (DDCHA, DCCHT, FMSCA, and DCCOF).
Run customer-specific background checks.
Maintain file system for customers and personnel.
Ensure employee roster is current and up to date.
Print, copy, scan, send, receive, and response to emails.
Perform other related duties as assigned.