Branch Administrator

United Land Services•Riviera Beach, FL

7h•$55,000 - $65,000

About The Position

United Land Services is a commercial landscaping company providing year-round landscape maintenance and landscape services, including design and installation, irrigation, hardscapes, and ongoing maintenance. The Branch Administrator assists key team members and contributes to branch projects, with primary duties in data entry, document preparation, and general office support. The position also performs accounts receivable and accounts payable duties and may pick up and distribute materials. The role primarily operates in an indoor office setting, with occasional exposure to outdoor elements. It requires extended periods of sitting and repetitive motion, along with occasional standing, walking, lifting up to 20 pounds, and intermittent moving, climbing, and crouching.

Requirements

3–5 years of administrative experience.
Proficiency in Microsoft Office Suite, including Outlook, Excel, and PowerPoint.
Basic mathematical skills.
Strong attention to detail.
Effective oral and written communication skills.
Excellent organizational skills.
Ability to work as a team member and independently.
Commitment to maintaining confidentiality.
Commitment to representing the company with integrity and professionalism.
Self-starter with a positive and proactive attitude.

Nice To Haves

Experience in a blue-collar environment is helpful.
Prior experience in the landscape or construction industry is preferred.
Equivalent combinations of training and experience may substitute for the degree requirement.

Responsibilities

Compile, update, and maintain company records.
Use Aspire software to schedule construction and landscaping jobs.
Collect information from documents and field personnel for landscaping projects.
Enter data into the Aspire landscaping platform accurately.
Reconcile project totals and hours in the system.
Perform clerical tasks, including photocopying, scanning, faxing, mail distribution, and filing.
Perform accounts receivable and accounts payable duties.
Assist branch management with tasks such as drafting correspondence and scheduling meetings.
Review reports for typing, spelling, punctuation, and grammar errors.
Pick up and distribute materials when required.
Maintain and care for company property and equipment.
Foster positive working relationships with colleagues, vendors, and customers.
Meet deadlines while maintaining customer service and quality.
Promote workplace safety.
Ensure compliance with relevant codes, laws, rules, regulations, standards, policies, and procedures.
Complete training classes and seminars as required by management.
Perform other assigned duties.