Administration - Mgr Branch Admin

BlueLinx•Springfield, MO

5d•Onsite

About The Position

The Branch Admin Manager is a key leadership role that reports to the Branch General Manager. The Branch Admin Mgr. manages and performs administrative, accounting and inventory functions at a distribution facility. The Branch Admin Manager is responsible for: invoicing, stock receiving, shipping, accounts payable / receivable, and time clock approval. The Branch Admin Mgr works closely with the Sales and Operations leadership, Corporate Finance & Accounting, HR, customers, vendors, and other support personnel to ensure process integrity and superior customer service.

Requirements

May manage a small group of employees directly and/or has significant indirect responsibilities in getting work done through others
Decision-making is subject to broad practices and procedures covered by some functional precedents, policies, and professional standards
Contributes to development of an operating plan and budget. May manage parts of budget
Problems are complex and solutions require detail analysis and extensive investigation
Ability to build consensus and be appropriately diplomatic, understands others’ roles and perspectives, can sell projects and ideas externally and across the organization.
Influences others by presenting a strong case.
Builds cross-functional relationships to build consensus and create results
Associates degree in Accounting or related field.
6-8 years experience preferred
Strong knowledge of finance and accounting transactions in a warehousing environment / distribution center
Strong knowledge and experience in inventory control, material/stock handling/storage, and building products
Must be detail-oriented and have the ability to multi-task
Strong problem analysis/ resolution, organization, time management, communication and interpersonal skills
Proficiency using Microsoft Office Suite Software and relevant tools / technology

Nice To Haves

BS / BA Degree in related field preferred
Prefer process improvement and operating efficiency knowledge

Responsibilities

Manages the administrative functions of a distribution center by providing excellent customer service, ensuring data integrity and timely processing of transactions.
Collaborate with and foster a good working relationship with Sales and Operations teams.
Timely and accurate processing of sales orders, credit memos, PO transactions utilizing relevant resources in A/R as needed.
Inventory – accuracy of inventory related data in Agility from receiving to cycle counts to inventory adjustments.
Accounts Receivable – Partner with Credit and A/R for setup of new accounts and managing past due accounts.
Accounts Payable – Ensure adherence to expense Chart of Authority, timely completion of A/P reconciliation, daily invoicing for warehouse inventory and direct billing.
Associate onboarding, time approval, and central point of contact for communications.
Works with branch sales team to ensure orders are processed and released.
Reviews all stock received, purchase orders and computer reports for accuracy.
Coordinates with Operations management on all rail and truck shipments.
Leads team; selects/hires; develops objectives; coaches and evaluates performance.
Ensures direct reports obtain applicable training and development opportunities to enhance performance, development, and contributions to the company.
Holds direct reports accountable for individual and team performance.
Addresses performance issues appropriately and timely