Branch Administrative Assistant

TEKsystems•Bellevue, WA

9h•$28 - $28•Onsite

About The Position

We're hiring a Branch Administrative Assistant to support the daily operations of a busy mortgage branch office in San Diego. This role serves as a central point of support for employees, visitors, and leadership by keeping office operations organized, coordinating events, managing administrative tasks, and helping create a positive workplace experience. This position is ideal for someone who enjoys helping others, staying organized, managing multiple priorities, and keeping an office running smoothly.

Requirements

4+ years of administrative assistant, office coordinator, office manager, or similar experience.
Strong customer service and interpersonal communication skills.
Experience coordinating meetings, events, office activities, or employee engagement programs.
Ability to manage multiple priorities and deadlines in a fast-paced office environment.
Strong organizational skills and attention to detail.
Experience ordering supplies, handling office logistics, and supporting day-to-day office operations.
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
Ability to communicate professionally with employees, leaders, vendors, and visitors.
Comfortable working full-time on-site Monday through Friday.
Must be authorized to work for any employer in the United States.

Nice To Haves

Mortgage, banking, lending, financial services, or real estate industry experience.
Experience working with loan documents, disclosures, or mortgage operations processes.
Experience supporting onboarding activities for new employees.
Experience with expense reporting, invoice processing, or administrative systems.
Experience supporting office events with large attendance groups.

Responsibilities

Serve as the front desk and first point of contact for employees, visitors, and partners.
Provide administrative support across the branch office.
Coordinate office events, lunch-and-learns, employee recognition programs, and team activities.
Order and maintain office supplies, food, gifts, and other branch materials.
Print, prepare, and mail mortgage disclosures and other documentation.
Process loan cancellations and maintain required records.
Support onboarding activities for new employees, including welcome materials and office setup coordination.
Manage incoming and outgoing mail, shipping, and FedEx returns.
Process expenses, invoices, receipts, and check requests using company systems.
Coordinate conference room reservations and office logistics.
Maintain employee communication boards and office announcements.
Track birthdays, work anniversaries, and employee recognition activities.
Support branch leadership with special projects and administrative requests.
Ensure tasks are completed accurately and in alignment with company procedures and documentation standards.