Branch Administrative Assistant - Part Time

Helget Gas Products • Bensenville, IL

4d • Onsite

About The Position

Join Helget Gas Products as a Branch Administrative Assistant and become an essential part of our team. This part-time role supports daily operations at the branch level, ensuring efficiency and smooth workflow. Reporting directly to the Branch Manager, your proactive and flexible approach will be key to our success. You will handle a variety of tasks including DOT paperwork, billing, compliance, office management, financial and payroll support, travel coordination, and special projects.

Requirements

• Proven experience as an administrative assistant or in a relevant administrative role.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Attention to detail and problem-solving skills.
• Proficiency in MS Office, particularly Excel and Word.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• High school diploma or equivalent.

Nice To Haves

• Knowledge of DOT regulations and compliance procedures.
• Experience with payroll systems and financial documentation.
• Additional qualifications in Office Administration are a plus.

Responsibilities

• Gather, review, and submit morning DOT paperwork.
• Sort and prepare billing documents for manager review.
• Compile compliance paperwork for quality control.
• File daily DOT, truck, and compliance paperwork.
• Handle hydrotesting paperwork and prepare hydrotest reports bi-weekly.
• Oversee office supply inventory, prepare purchase orders, and coordinate with vendors.
• Arrange shipping through third-party vendors.
• Assist branch personnel with expense reports.
• Verify payroll systems and input payroll adjustments.
• Manage the branch PTO and travel board.
• Book travel arrangements for branch personnel.
• Maintain compliance files.
• Update weekly helium reports.
• Collaborate with corporate inventory departments on monthly cycle counts.
• Complete special projects and ad hoc reports as requested by branch managers.

Benefits

• Competitive Compensation
• Health, Dental, Vision Insurance
• 401K with Company Match
• Paid Holidays, PTO, Volunteer Time Off
• Employee Referral Bonus
• Dress Code Flexibility
• Company Mobile Phone, Uniforms, PPE

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED