Branch Administrative Assistant - Part Time

Helget Gas Products•Bensenville, IL

1d•$20 - $25•Onsite

About The Position

Join Helget Gas Products as a Branch Administrative Assistant! As an essential part of our team, you will support daily operations at the branch level, ensuring everything runs smoothly and efficiently. Reporting directly to the Branch Manager, your proactive and flexible approach will be key to our success.

Requirements

Proven experience as an administrative assistant or in a relevant administrative role.
Strong organizational skills with the ability to prioritize tasks and manage time effectively.
Attention to detail and problem-solving skills.
Proficiency in MS Office, particularly Excel and Word.
Excellent written and verbal communication skills.
Ability to work independently with minimal supervision.
High school diploma or equivalent.

Nice To Haves

Knowledge of DOT regulations and compliance procedures.
Experience with payroll systems and financial documentation.
Additional qualifications in Office Administration.

Responsibilities

Gathering, reviewing, and submitting morning DOT paperwork.
Sorting and preparing billing documents for manager review.
Compiling compliance paperwork for quality control.
Filing daily DOT, truck, and compliance paperwork.
Handling hydrotesting paperwork and preparing a hydrotest report for branch-owned cylinder transactions every two weeks.
Overseeing office supply inventory, preparing purchase orders, coordinating with vendors for bulk orders, and arranging shipping through third-party vendors.
Assisting branch personnel with expense reports, verifying payroll systems, and inputting payroll adjustments.
Managing the branch PTO and travel board and booking travel arrangements for branch personnel.
Maintaining compliance files.
Updating weekly helium reports.
Collaborating with corporate inventory departments on monthly cycle counts.
Handling special projects and ad hoc reports requested by branch managers.