Branch Administrative Assistant

Maxim Crane Works, LP • Stoughton, MA

2d • $60,000 - $65,000

About The Position

Maxim Crane Works is hiring a Branch Administrative Assistant to support daily branch operations and help teams provide service to customers. Working closely with the Dispatcher and other branch personnel, this role coordinates job logistics, maintains accurate records, supports payroll processing, and ensures crews have the information and documentation needed to work safely and efficiently. The position offers exposure to dispatch operations, payroll, job coordination, compliance, and field support.

Requirements

• High school diploma or GED.
• Strong communication skills and attention to detail.
• Proficiency in Microsoft Office applications and general computer systems.
• Excellent organizational and multitasking skills, with the ability to manage competing priorities and deadlines.
• Strong problem-solving skills and the ability to make sound decisions in a fast-paced environment.
• Ability to communicate effectively, follow written and verbal instructions, and collaborate with employees across the organization.
• Flexible, team-oriented approach and willingness to learn new systems and processes.

Nice To Haves

• Previous administrative experience in a fast-paced environment.
• Payroll experience, particularly in an industrial or construction setting.
• Familiarity with a computerized maintenance management system (CMMS), such as Job Cost Dispatch.
• Experience coordinating background checks and drug screenings.

Responsibilities

• Assist the Dispatcher with coordinating jobs, processing and communicating job instructions, and preparing permits and other required documentation.
• Prepare maps, directions, job-specific paperwork, and other materials for field personnel before they travel to job sites.
• Assist with monitoring weather conditions, reviewing DOT regulations, coordinating with the Compliance Specialist, and tracking site-specific requirements.
• Verify that required inspections are completed and filed, report discrepancies or service issues to the Service Department, and review Electronic Logging Device (ELD) compliance for cranes assigned to the branch.
• Collect daily employee timesheets, verify applicable pay rates based on job type and employee, and enter time into the CMMS system (Job Cost Dispatch).
• Help manage job-site prerequisites and compliance documentation, including administrative support for background checks and drug screenings as needed.
• Maintain accurate records, manage competing priorities, meet deadlines, and provide general administrative support to the branch.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED