PT Box Office Administrative Specialist

Town of Wake Forest•Wake Forest, NC

9d•Onsite

About The Position

This position assists the Wake Forest Renaissance Centre in running smooth day-to-day office operations by supporting the full-time Box Office Administrative Specialist. Serving in a part-time capacity, this role will perform a variety of administrative and clerical duties for the Renaissance Centre specifically related to box office operations, Centre customer service, daily receipt processing, addressing patron inquiries, front-of-house operations, and concessions management. Most work is performed during weekday hours, but the ability to work a flexible schedule for performances and events is expected. Evening and weekend availability is required.

Requirements

Excellent written, communication, interpersonal and customer service skills.
Computer skills with the ability to use various programs including Word, Excel, PowerPoint, email programs, ticketing software, and the Internet.
Discretion when dealing with high profile clients and elected officials.
Is a well-organized, detail-oriented professional who communicates effectively and works seamlessly with vendors, staff, constituents and donors.
Must be able to work on-site daily.
Outgoing, strong interpersonal skills and ability to work with volunteers and donors.
Ability to work collaboratively and in an energetic and changing environment.
Employs good judgment.
Has discretion and respects and maintains confidentiality.
Enthusiasm for and commitment to the arts.
High school diploma or equivalent; some college preferred.
Prior customer service or ticketing experience is a plus.
Strong communication, interpersonal, and problem-solving skills.
Familiarity with Etix, EventPro, Microsoft Office Suite, and basic computer applications is a plus.
Able to work frequent evenings and weekends.
Professional, friendly, and dependable demeanor.
Regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
Occasionally required to stand and walk.
Must be able to physically perform the basic life operational functions of reaching, standing, walking, grasping, fingering, talking, and hearing.
Must be able to perform light work exerting up to 20 pounds of force occasionally; and/or up to 10 pounds of force frequently; and/or a negligible amount of force constantly to move objects.
Must possess the visual acuity to prepare and analyze data and figures, perform extensive reading, perform visual inspections, and operate a personal computer.
Candidates will undergo a thorough background investigation, including NC State Bureau of Investigation fingerprinting.

Nice To Haves

Some college preferred.
Prior customer service or ticketing experience is a plus.
Familiarity with Etix, EventPro, Microsoft Office Suite, and basic computer applications is a plus.

Responsibilities

Provide a high level of customer service to visitors and customers in person or by phone.
Sell tickets in person, online, and over the phone during box office business hours and on days of events.
Assist patrons with ticketing inquiries, seating requests, and accessibility needs.
Process payments accurately, maintain a balanced cash drawer, reconcile sales, and finalize end-of-shift cash drawer reports.
Issue will-call tickets and manage ticket pickups.
Maintain accurate records of ticket sales and daily reports.
Assist in information input, data reporting, and seating charts through E-tix software.
Provide general information about events, programming and venue policies.
Oversee box office in absence of Box Office Administrative Specialist.
Assist with crowd management and front-of-house duties during performances.
Support concessions operations, including inventory management and restocking.
Assist with special projects or events as required.
Performs other duties as assigned within the scope of this classification.