Part-Time Bookkeeper for Schools (NE)(2026-2027)-St. Joseph School, Cockeysville MD
About The Position
St. Joseph School in Cockeysville is seeking a part-time Bookkeeper for the 2026-2027 school year. This experienced accounting professional will assist the Principal in the stewardship of the school's finances, including budgeting, payroll, tuition management, accounting, and financial reporting, in accordance with Archdiocesan policies and guidelines. The Bookkeeper serves in a key financial support role to the Principal and School Board. This position ensures that the school's financial records are maintained accurately and that financial statements provide timely and reliable information to support decision-making.
Requirements
- Bachelor's degree (BA/BS) in Business, Accounting, or a related field, with seven or more years of relevant experience or an equivalent combination of education and experience preferred.
- Experience handling confidential and sensitive matters with tact, professionalism, respect, and discretion required.
- Demonstrated proficiency in relevant computer applications and technology skills.
- Strong oral and written communication skills.
Responsibilities
- Managing and, when necessary, enhancing the school's financial and accounting systems, controls, and policies.
- Ensuring compliance with the school's internal control structure and verifying that controls are functioning effectively.
- Overseeing FACTS Tuition Management and the school's Grant & Aid system. Generates timely and accurate reports from FACTS to record revenue transactions.
- Posting all deposits using a deposit log or electronic bank statement. Reconciling deposit slips for other revenue with the deposit log.
- Overseeing the tuition collection process, including preparing monthly reports on delinquent accounts and assisting with necessary communications to families with outstanding balances.
- Obtaining supporting documentation for all school expenditures and overseeing the entry of invoices and reimbursement requests through the Bills feature in QuickBooks Online. Printing checks for review and signature and maintaining a complete vendor filing system organized by year and vendor name.
- Maintaining accurate and complete financial records, filing systems, and general ledger accounts.
- Completing month-end closing procedures and account reconciliations in a timely manner.
- Preparing timely and accurate monthly financial, budget, and statistical reports; monitoring performance and documenting variances for school leadership.
- Assisting in the preparation of annual budgets and financial forecasts.
- Supporting audits and ensuring compliance with Archdiocesan policies, procedures, and reporting requirements.
- Maintaining the confidentiality of all financial, employee, and student information.
Benefits
- Generous paid sick leave
- Employee automatic enrollment in the 403(b) plan
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
