Part-Time Administrative Assistant for School Office (NE)(2026-2027)-St. John Catholic School, Westminster MD
About The Position
St. John Catholic School, located in Westminster, Maryland, is seeking a dedicated and organized Part-Time Administrative Assistant to support the daily operations of the school office. This individual will perform a wide range of administrative and office support duties while serving as a welcoming, professional, and faith-centered representative of the school community. The ideal candidate will possess strong organizational, communication, and customer service skills, with the ability to maintain confidentiality and effectively manage multiple responsibilities in a collaborative educational environment. This position will work 24 hours per week.
Requirements
- 2-5 years' experience in an administrative support role.
- Proficient in Microsoft Office, including Microsoft Outlook, and Google Docs.
- Knowledge of principles and practice of office management.
- Commitment to exemplary customer service.
- Strong written and verbal communication skills.
- Desire to participate in on-going training.
- Teamwork with an emphasis on flexibility and adaptability.
- Effective problem solving, prioritization, and decision-making skills.
- Attention to detail and accuracy.
- Ability to deal with the ambiguity of handling new questions or problems that occur throughout the day.
- The ability to juggle multiple projects at the same time.
- Willingness to research previous solutions as a resource in solving current issues.
- Punctuality.
Nice To Haves
- Some college experience a plus.
- Previous experience in an educational setting (preferred).
Responsibilities
- Greet office visitors in a friendly manner.
- Provide information and support to parents, students, and staff as needed.
- Assist with solving school/office problems with clarity and positivity.
- Work with office staff to find solutions to parent inquiries.
- Maintain records for the school office, including maintaining student files via paper and electronically.
- Answering and assisting incoming office calls in a friendly, positive manner.
- Create documents including correspondence and reports to other schools, businesses, and parents.
- Schedule and coordinate meetings, appointments, events, and travel arrangements.
- Assist parent volunteers with fundraising needs and events.
- Sort and distribute incoming mail.
- Maintain the VIRTUS database.
- Maintain daily attendance, tardies, and other requests, entering this information into PowerSchool.
- Assist with Admissions where necessary.
- Collaborate on the preparation of documents for standardized testing.
Benefits
- Generous paid sick leave
- Employee automatic enrollment in the 403(b) plan
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
Associate degree
