Bookkeeper

Kidz2Leaders•Marietta, GA

About The Position

The Bookkeeper is responsible for Kidz2Leaders’ day-to-day transactional and administrative financial operations. The role oversees accurate, timely processing of contributions, deposits, accounts payable, payroll, banking transactions, and financial records. The Bookkeeper works closely with the Executive Director and Fractional CFO to support accurate accounting, strong financial controls, and efficient financial operations. Kidz2Leaders is a faith-based nonprofit working to end generational incarceration. Through a 10-year continuum of programming offered at no cost to families, it provides stability, opportunity, and a Christian community for children of inmates. The organization serves an average of 450 children and family members each year in the Atlanta Metro area through four ongoing program platforms, supported by more than 700 volunteers and a growing staff team.

Requirements

Unquestioning and wholehearted alignment with the K2L Statement of Faith.
Proven bookkeeping experience for a church, nonprofit, or small business.
High integrity, honesty, and discretion in processing K2L resources.
Strong attention to detail and ability to multitask.
Excellent written and verbal communication skills.
Ability to work independently while managing daily financial operations and deadlines.
Knowledge of generally accepted accounting principles and procedures.

Nice To Haves

Experience with accounting software such as QuickBooks Online, Microsoft Excel, and Ministry Platform.
A college degree and/or relevant certifications.
A basic understanding of business best practices, including HR and business administration.

Responsibilities

Process and record check, cash, credit card, and online contributions; prepare bank deposits.
Monitor online giving platforms and resolve unsettled or rejected transactions as needed.
Maintain accurate donor and contribution records and prepare annual giving statements.
Receive and process invoices and vendor payments.
Manage credit card transactions, receipts, expense coding, and supporting documentation.
Prepare required banking and positive pay files.
Maintain accurate vendor records and communicate with vendors about invoices, payments, and discrepancies.
Process biweekly payroll for salaried and hourly employees, including seasonal staff and interns.
Assist with annual W-2 and 1099 reporting and other payroll administration.
Maintain accurate and timely financial records in QuickBooks and other applicable systems.
Enter and categorize transactions, maintain supporting documentation, and post routine journal entries.
Maintain organized financial files and fixed asset records.
Provide transaction-level information and documentation needed by the Fractional CFO.
Monitor day-to-day banking activity and review positive pay items for accuracy and authorization.
Prepare and submit required banking files and deposits.
Escalate unusual or questionable banking activity to the Executive Director and Fractional CFO.
Provide timely and accurate information to support cash management and financial oversight.
Maintain required vendor, insurance, licensing, and financial documentation.
Assist with workers’ compensation audits, PCI compliance, merchant services, and other routine compliance requests.
Communicate and document finance policies and procedures as directed.
Provide timely financial information and supporting documentation for monthly close and financial reporting.
Support the Fractional CFO with the monthly board package, annual audit, Form 990, and other external reporting.
Assist with special projects, financial process improvements, fundraising events, and other projects as requested.
Monitor new-hire paperwork, drug testing, and background checks; report new hires through E-Verify and to the state; and set up new employees in payroll.