Bookkeeper

Florence School District 1•Florence, SC

About The Position

Under occasional supervision, the Bookkeeper performs specialized clerical work applying basic bookkeeping principles and practices to maintain financial records, while assisting the principal with clerical tasks so the principal can focus on school administration. The role prepares, reviews, analyzes, and reconciles financial reports and data; processes forms and reports to ensure accountability of funds; and checks documents for compliance with District policies and applicable laws and regulations. It also supports payroll, accounts payable, purchasing, budgeting, grant reconciliation, year-end reporting, student records and attendance-related office functions, and general school clerical operations. The position uses a variety of office equipment and computer applications to enter and retrieve data, prepare spreadsheets and correspondence, and produce reports. It communicates with school and District staff, management, government agencies, vendors, and others. The Bookkeeper may attend to students' emergency health needs, secure the office when the principal is absent, assist with substitute arrangements, and perform related duties as required. This is a full-time, non-exempt position with a 220-day contract; salary and work year are established by the District.

Requirements

High school diploma.
Some specialized training in secretarial and computer skills.
At least two years of general office experience and bookkeeping.
Demonstrated aptitude for successful completion of the position's performance responsibilities.
Ability to use computers and operate office equipment relevant to the work.
Ability to perform bookkeeping and basic arithmetic, including addition, subtraction, multiplication, division, percentages, decimals, fractions, ratios, proportions, and time calculations.
Ability to read policies, procedures, technical and financial documents, and reference materials; prepare data, correspondence, and reports with proper format, spelling, punctuation, and grammar; and communicate effectively verbally and in writing.
Ability to organize, prioritize, and complete work accurately and within deadlines, with initiative and limited supervision.
Ability to exercise judgment, analyze problems, interpret information, and respond calmly and quickly in emergency situations or under tight deadlines.
Ability to maintain effective, cooperative relationships and communicate with District personnel, public representatives, vendors, and people with varying educational and professional backgrounds.
Ability to sit for most of the workday, with some walking and standing; lift and/or carry weights of five to ten pounds; and exert up to five pounds of force occasionally or negligible force frequently or constantly.
Ability to coordinate hands and eyes while operating office machinery and handle keyboards, office equipment, controls, buttons, switches, and similar items.

Responsibilities

Prepare, analyze, review, and reconcile financial accounting reports and data for management and state and federal agencies.
Process forms and reports to ensure proper and complete accountability of funds, and examine documents for conformity with District policies and applicable laws and regulations.
Compute, monitor, and verify payroll salaries, service bills, invoices, purchase orders, and other financial data; post debits and credits; receive, record, and deposit cash receipts; and balance accounts and bank statements.
Perform specialized accounting duties as assigned, such as maintaining District property records, conducting property inventories, preparing accounts payable or payroll checks, and maintaining a capital projects accounting system.
Respond to inquiries from District management and staff regarding budgets and accounts.
Compile financial data for comparisons, analysis, and forecasting; assist with special budgets and year-end financial reports and statements.
Enter, update, and retrieve department information using computers, and prepare spreadsheets, reports, and correspondence.
Perform general clerical duties, including answering telephones, typing reports and correspondence, copying, and filing.
Process or monitor staff travel arrangements, equipment and supply requests, financial claims, yearly grant reconciliation, and vouchers.
Establish and set up account codes as needed.
Receive, review, prepare, and/or submit financial and administrative documents, including expenditure requests, payroll and retirement reports, tax forms, journals, ledgers, invoices, receipts, vouchers, surveys, requisitions, checks, change orders, budgets, annual reports, memoranda, and correspondence.
Operate office equipment and applications, including computers, internet, email, scanners, printers, typewriters, copiers, fax machines, binding machines, adding machines, safes, and telephones.
Communicate with departmental supervisors and coworkers, District department heads and employees, state and federal agency representatives, the IRS, and vendors.
Secure the office when the principal is absent.
Assist the principal with arranging substitutes and prepare staff and faculty absence reports.
Attend to emergency health needs of students referred to the office.
Assist with student registration and transfer-record processing when necessary.
Maintain student insurance rosters and assist with filing claims, if applicable.
Assist the attendance/computer clerk and clerical assistant as needed.
Perform related duties as required and adhere to District safety, housekeeping, attendance, and workplace standards.