Full time Bookkeeper, Hinrichsen Heating & Air Conditioning, Goodfield, IL

VIVO•Goodfield, IL

6d•$0 - $25•Onsite

About The Position

Hinrichsen Heating & Air Conditioning, Inc. is a family-owned HVAC contractor founded in 1987 and headquartered in Goodfield, IL. We serve the greater Peoria and Bloomington areas, providing residential and commercial heating, air conditioning, and geothermal solutions. As one of the largest WaterFurnace dealers in the nation and an authorized Daikin Comfort Pro dealer, we have built a strong reputation for quality workmanship and customer satisfaction over nearly four decades. Our team of approximately ten employees operates with a close-knit, family-oriented culture where every role makes a direct impact. We are seeking a detail-oriented and reliable Bookkeeper to manage the day-to-day financial operations of our HVAC business. The ideal candidate will have hands-on experience with QuickBooks and a solid understanding of the financial workflows common to service-based trades, including job costing, vendor payments, customer invoicing, and payroll support. This is an on-site position at our Goodfield, IL office, offering the opportunity to be a key part of a well-established and respected local business.

Requirements

Minimum 2 years of bookkeeping or accounting experience
Proficiency in QuickBooks (Desktop or Online)
Strong understanding of accounts payable/receivable, bank reconciliation, and general ledger management
Proficiency in Microsoft Office, particularly Excel
Excellent attention to detail and organizational skills
Ability to handle confidential financial information with discretion
Strong communication skills, both written and verbal

Responsibilities

Process vendor invoices for HVAC equipment, parts, and supplies; ensure timely and accurate payments
Generate and send customer invoices for installations, repairs, and maintenance plan services
Follow up on outstanding receivables and manage collections as needed
Reconcile vendor statements and resolve discrepancies
Maintain the general ledger and chart of accounts in QuickBooks
Record daily transactions including deposits, payments, journal entries, and adjustments
Perform monthly bank and credit card reconciliations
Maintain organized digital and physical filing systems for all financial records
Assist with weekly or bi-weekly payroll processing, including tracking technician hours and overtime
Maintain employee payroll records and ensure compliance with Illinois wage and hour requirements
Coordinate with external payroll service or CPA as applicable
Track costs by job for installations and larger projects (materials, labor, subcontractors)
Prepare job profitability reports to support management decision-making
Generate monthly, quarterly, and annual financial reports (P&L, balance sheet, cash flow)
Assist with budgeting and forecasting as requested by ownership
Prepare and organize documents for annual tax filings and CPA review
Track and file Illinois sales tax returns as required
Maintain W-9 records for vendors and assist with annual 1099 preparation
Ensure compliance with applicable state and federal financial reporting requirements
Process customer payments (checks, credit cards, and financing transactions)
Support the owner with ad hoc financial analysis and reporting needs
Assist with warranty tracking, equipment registration, and maintenance plan billing
Coordinate with service and installation teams on purchase orders and work order completion