High School Bookkeeper

West Ada School District•BOISE, ID

4d•Onsite

About The Position

Maintains accurate and current financial records for the school; performs related work as required. The primary function of an employee in this class is to collect fees, process invoices and bills and prepare monthly payments, perform general clerical and accounting support duties and records maintenance, and provide customer service. A Bookkeeper must possess accounting, clerical, and customer service skills; he/she acquires knowledge of department functions through on-the-job experience. The work is performed under the supervision of the principal, although some latitude is granted for independent judgment using standard practices to resolve customer issues or correct procedures. The primary duties of this class are performed in a general office environment.

Requirements

Must be bondable
High school diploma or GED equivalency
Two (2) years accounting, billing, or clerical experience, preferably in a school office position
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work
Knowledge of operation of standard office equipment, including a personal computer and job-related software applications
Knowledge of customer service procedures and techniques
Knowledge of English grammar and punctuation
Knowledge of accounting, bookkeeping, cash handling, and record keeping practices and procedures
Knowledge of account collection procedures
Ability to maintain records efficiently and accurately and to prepare clear and concise reports
Ability to perform accounting and bookkeeping functions accurately and efficiently
Ability to follow written and oral instructions
Ability to learn department functions thoroughly to provide general information and explain detailed department processes and procedures
Ability to research information and data and prepare reports
Ability to multi-task with numerous and frequent interruptions
Ability to perform duties accurately and efficiently under time sensitive deadlines
Ability to respond courteously to customer and vendor inquiries
Ability to operate standard office equipment and a personal computer including program applications appropriate to assigned duties
Ability to maintain effective working relationships with other District employees, supervisory personnel, vendors, and the public
Ability to communicate effectively both orally and in writing
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal conversation and to communicate effectively on the telephone and in person
Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work and assessments, prepare and review documents, and organize documents and materials
Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to perform repetitive hand/wrist/arm motions and to operate a computer and office equipment
Sufficient personal mobility, flexibility, and balance, with or without reasonable accommodation, which permits the employee to work in an office environment, lifting or moving objects that weigh up to 20 lbs.
Job tasks require, with or without reasonable accommodation, climbing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting and grasping
Must have a valid Idaho Driver’s License and a vehicle to drive and/or must provide own transportation for job related activities

Nice To Haves

Supplemented with course work in accounting, math or other business applications

Responsibilities

Receives student registration fees, club fundraising fees, sporting event admissions, and other designated funds and makes daily deposits
Enters District purchase orders into accounting system
Processes invoices, statements, and bills; prepares monthly payments
Processes and maintains computerized account balances and related information
Orders and maintains supply room for general school supplies
Verifies billing information, services, and other information with vendors
Processes monthly timecards and payroll for classified employees
Provides general clerical and accounting assistance
Answers incoming phone calls and greets walk-in customers, provides general information to the public, answers questions and inquiries, provides specific information about accounts, and provides referrals to other departments or staff as needed
Assists customers and vendors with School District procedures and explains District procedures/policies/programs to customers and resolves customer concerns
Prepares, distributes and maintains a variety of documents, correspondence, log sheets, applications, and related documents
Maintains files, logs and other records
Reconciles monthly bank statements and posts interest to accounts
Completes special research assignments
Monitors customer account collections; maintains logs, correspondence, and payment records
Provides data entry services, faxing, typing, and filing in support of school functions
Performs all work duties and activities in accordance with District policies, procedures and safety practices
Assists with school budget preparation and management
Performs other related duties as required