Bookkeeper PT

MAGFest Inc•Halethorpe, MD

19d•Onsite

About The Position

MAGFest, Inc., a Baltimore-based nonprofit organization, is seeking a part-time Bookkeeper to support day-to-day financial operations. The role requires at least 10 hours per week in the organization’s office in Halethorpe, Maryland. The Bookkeeper reports to the Director of Business & Development and will help maintain accurate financial records, support departments and event operations, and assist with tax and audit needs. The successful candidate will be proactive, responsive, and detail-oriented, able to work confidently in a fast-paced environment while completing routine work promptly and carefully. The position may offer opportunities for growth. Occasional virtual availability on nights and weekends is required, particularly around major events. In-person event attendance is optional but encouraged. Events include Super MAGFest, MAGStock, MAGWest, Spring and Fall MAGCon, and Spring and Fall MAGLabs. The role is based in a shared coworking office and may involve other venues such as convention centers, hotels, and an outdoor campground. Occasional driving or flying to meetings, events, or site visits may be necessary. The work includes frequent interruptions and time constraints, and regular contact with the public, attendees, contractors, vendors, volunteers, and employees. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.

Requirements

Associate’s degree in Accounting, Finance, or a related field, or equivalent experience.
At least 3 years of bookkeeping experience.
Advanced familiarity with QuickBooks Online, Microsoft Excel or Google Sheets, Divvy, Square, Stripe, and/or other financial software.
Excellent organizational and time-management skills, including the ability to work independently, understand assignments, and meet deadlines.
Strong written and verbal communication skills, attention to detail, and a commitment to transparency.
Within commuting distance of Halethorpe, Maryland, or willing to relocate.
Shared commitment to MAGFest’s Core Values.
Availability for at least 10 hours per week in the Halethorpe office and occasional virtual availability on nights and weekends, particularly around major events.

Nice To Haves

Bookkeeping experience in a nonprofit setting.
Knowledge of state tax regulations and filing procedures.
A history of strong leadership in volunteer-based organizations.
Familiarity with MAGFest’s organizational structure and/or fan convention culture.

Responsibilities

Review and categorize daily transactions in QuickBooks Online.
Reconcile bank and credit card accounts regularly.
Create invoices and record incoming payments.
Track bills, prepare outgoing payments, and process reimbursements.
Assist with tax preparation and audit needs, including Form 990.
Collect and process W-9s, 1099s, sales tax returns, and other tax-related requirements.
Set up and monitor department budgets in Divvy.
Assist with administering other financial platforms, including Square and Stripe.
Follow up with staff as needed about compliance with spending policies.
Help answer staff finance questions in Slack.
Support sellers permit processing for events.
Generate financial reports, including event reconciliations and profit-and-loss statements, and summarize trends as needed.
Streamline and maintain the chart of accounts.
Maintain organized digital and paper records.
Perform other duties as assigned.