Bookkeeper - Part-Time

Archdiocese of San Antonio•Sabinal, TX

About The Position

The Bookkeeper fulfills the mission of the parish by ensuring effective and efficient administration of bookkeeping, accounting, and human resources functions. The position provides support to multiple parishes assigned to the Pastor. Responsibilities include maintaining parish financial records and accounts, processing payroll, supporting HR administration, preparing financial reports and tax filings, and coordinating financial information with the Pastor, Finance Council, auditors, and the Archdiocese Business Office. The Bookkeeper also supports facility rentals and general office operations, while upholding the philosophy of Catholicism and the mission of the parish and following the Code of Conduct and Faith and Moral Policy.

Requirements

High school diploma or equivalent required.
Successful bookkeeping or accounting experience; generally, a minimum of two years is preferred.
Strong organizational and time-management skills.
Exceptional communication and collaboration skills.
Ability to establish and maintain effective working relationships.
Ability to work in a fast-paced environment.
Ability to maintain confidentiality.
Support for the philosophy of Catholicism and the mission of the parish, and adherence to the Code of Conduct and Faith and Moral Policy.

Nice To Haves

Associate or bachelor's degree in accounting or a related field, with coursework in business, math, accounting, bookkeeping, and recordkeeping.

Responsibilities

Provide bookkeeping, payroll, and human resources support for the parish.
Write checks, maintain the parish checking account, reconcile it with bank statements, and submit reimbursement documentation.
Maintain accounts payable and receivable, payroll, deposit, and financial records.
Post contributions, donations, and other receipts in the accounting system.
Prepare change boxes for special activities and account for monies.
Post receipts and expenditures to appropriate accounts and prepare financial reports.
Maintain and reconcile other assigned fund accounts and reconcile budget printouts and parish financial data.
Respond to account inquiries and provide records, information, and explanations to auditors and the Business Office Department as needed.
Prepare financial budgets and reports for Pastor approval, prepare staff status reports, and monitor budget-to-actual performance.
Ensure tax reports, including 941s, W-2s, and 1099s, are filed on time.
Coordinate financial reports and letters with the local Pastor.
Oversee electronic giving records and deposits, including credit card, online, and ACH transactions.
Perform monthly accounting tasks, including general ledger entries and adjustments to close the month, quarter, and year.
Assist with facility rentals and accept payments as needed.
Attend Finance Council meetings and prepare reconciliations of monthly organization financial reports.
Work with the Finance Council to develop and administer policies and procedures concerning parish properties and facilities.
Review and approve contracts and service agreements as necessary.
Prepare, review, and submit bi-weekly and monthly payroll accurately and on time.
Provide the Pastor with appropriate time-report registers for review and approval.
Keep employee records current and accurate in the HRIS system.
Coordinate with Human Resources on deployment and implementation of HR policy or process changes, as appropriate.
Assist the Pastor with Archdiocesan hiring policies, including recruiting, hiring, onboarding, and new employee orientation.
Reconcile employee benefits to monthly invoices and ensure they are completed correctly and on time.
Assist other office personnel with duties as needed.
Perform office duties such as typing, filing, answering the telephone, opening and distributing mail, and assisting office visitors.
Maintain confidentiality and effective working relationships, and support the parish's Catholic philosophy and mission while adhering to the Code of Conduct and Faith and Moral Policy.