Bookkeeper Part-Time

Archdiocese of San Antonio•Helotes, TX

9d•Onsite

About The Position

The Bookkeeper supports the parish’s mission by providing bookkeeping, accounting, and human resources administration for multiple parishes assigned to the Pastor. The position works 20 hours per week on a flexible Monday–Friday schedule and reports to the Business Manager. It is a part-time, hourly, non-exempt role. The Bookkeeper maintains parish financial records and accounts, prepares financial reports and budgets for review, processes deposits and payments, reconciles accounts, supports payroll and tax reporting, and provides financial information to the Pastor and Business Manager. The role also coordinates parish collections, ministry bank accounts, fundraising records, event permits and finances, and vendor and service-provider setup. Human resources duties include payroll administration, maintaining employee records, supporting hiring and onboarding, coordinating HR policy changes, and reconciling employee benefits. The position also assists with general parish office duties and is expected to maintain confidentiality and uphold the philosophy of Catholicism, the parish mission, and applicable conduct and faith policies.

Requirements

3–5 years of previous accounting experience (listed as a preferred qualification).
Knowledge of Generally Accepted Accounting Principles (GAAP).
Experience with accounts payable, accounts receivable, general ledger, payroll, and bank and benefits reconciliations.
Ability to compute rates, ratios, and percentages.
Experience with accounting software such as QuickBooks or similar software.
Intermediate proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
Ability to establish and maintain effective working relationships.
Strong communication and collaboration skills.
Strong organizational and time-management skills.
Ability to work in a fast-paced environment.
Ability to maintain confidentiality.
Support for the philosophy of Catholicism and the mission of the parish, and adherence to the Code of Conduct and Faith and Moral Policy.
Ability to remain stationary for 80% of the work time.
Ability to operate a computer and office machinery such as a copy machine or printer.
Ability to occasionally lift 10–20 pounds and use a telephone.

Nice To Haves

Bilingual in English and Spanish.
Experience with parish accounting and payroll systems.

Responsibilities

Keep the Pastor and Business Manager informed of financial status, questions, concerns, and unusual items.
Present proposed information for the Financial Council to the Pastor and Business Manager for review and approval.
Prepare budgets, financial reports, and staff status reports for review or approval as appropriate.
Record and track parish financial transactions and maintain accounting records.
Print checks, maintain the parish checking account, reconcile it with bank statements, and submit reimbursement documentation.
Mail checks in time to avoid late fees or negative effects on credit reports.
Maintain accounts payable and receivable, payroll, deposits, and financial records.
Post contributions, donations, and other receipts in the accounting system.
Prepare change boxes for special activities and account for the money.
Post receipts and expenditures to appropriate accounts and prepare financial reports.
Maintain and reconcile assigned fund accounts and reconcile Archdiocese budget printouts with parish financial data.
Respond to account inquiries and provide records, information, and explanations to auditors and the Business Office Department as needed.
Monitor budget-to-actual performance.
File tax reports, including Forms 941, W-2s, and 1099s, on time.
Coordinate financial reports and letters with the Pastor and Business Manager.
Oversee electronic giving records and deposits, including credit card, online, and ACH transactions.
Complete monthly accounting tasks, including general ledger entries and adjustments to close the month, quarter, and year.
Assist with facility rentals and accept payments as needed.
Work with the Stewardship and Outreach Coordinator to track, report, and manage fundraising income accurately and in alignment with parish financial goals.
Manage the parish collection process, including coordinating volunteer counters, securing weekly collections from the safe, checking accuracy and internal-control compliance, and preparing deposits.
Administer bank accounts for parish ministries, including bill payment, vendor account setup with pastoral approval, weekly financial reporting, and monthly reconciliations with ministry treasurers.
Obtain licenses and permits for parish events with pastoral approval, track event income, and ensure timely quarterly tax payments in compliance with regulations.
Review service agreements and contracts for proper parish designation and coordinate setup of vendors and service providers with required pastoral approval.
Prepare, review, and submit bi-weekly and monthly payroll accurately and on time.
Provide time-report registers to the Pastor and Business Manager for review and approval.
Maintain accurate and current employee records in the HRIS system.
Coordinate with Human Resources on implementation of HR policy or process changes as appropriate.
Assist the Pastor and Business Manager with Archdiocesan hiring policies, including recruiting, hiring, onboarding, and new employee orientation.
Reconcile employee benefits against monthly invoices and ensure completion accurately and on time.
Assist other office personnel and perform office duties such as typing, filing, answering phones, opening and distributing mail, and assisting visitors.
Maintain confidentiality and effective working relationships, and support the philosophy of Catholicism and the parish mission while adhering to the Code of Conduct and Faith and Moral Policy.