Bookkeeper

Ardent Preschool & Daycare • Hoover, AL

8d • Onsite

About The Position

Ardent Preschool & Daycare is seeking a detail-oriented and dependable Bookkeeper to support the financial operations of our growing childcare organization. This position is responsible for maintaining accurate financial records across multiple entities, performing account reconciliations, processing day-to-day transactions, and providing administrative support to ensure efficient office operations. The ideal candidate takes pride in accuracy, organization, and consistency, enjoys working with established processes, and values maintaining clean and reconciled financial records. This role works closely with the Chief Financial Officer (CFO) and plays an important role in supporting the financial health of the organization.

Requirements

• Hands-on experience using QuickBooks.
• Working knowledge of bookkeeping principles, including debits, credits, and account reconciliation processes.
• Strong attention to detail and organizational skills.
• Ability to manage multiple entities and maintain accurate records.
• Proficiency with Microsoft Office, including Excel and Outlook.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work on-site in Birmingham, Alabama.

Nice To Haves

• Previous bookkeeping experience in a multi-entity environment.
• Experience in childcare, education, healthcare, hospitality, or other high-volume transaction environments.
• Familiarity with Ramp or similar spend-management platforms.
• Associate's or Bachelor's degree in Accounting, Business Administration, Finance, or a related field.

Responsibilities

• Accurately code and categorize financial transactions within QuickBooks. Assign transactions to the appropriate entity, account, and cost center.
• Match, verify, and maintain supporting documentation including invoices, receipts, and expense records.
• Process and maintain financial records in accordance with company procedures and accounting standards.
• Perform timely reconciliations of bank accounts, credit card accounts, and other balance sheet accounts.
• Investigate and resolve discrepancies as needed.
• Maintain organized reconciliation documentation and supporting schedules.
• Ensure consistency and accuracy across all company entities.
• Assist with month-end accounting processes and financial reporting preparation.
• Prepare account reconciliations, schedules, and supporting documentation for CFO review.
• Process approved journal entries and accounting adjustments.
• Support audits and financial reviews by maintaining organized records.
• Utilize QuickBooks as the primary accounting system.
• Utilize Ramp and other financial management tools as assigned.
• Follow established accounting procedures, workflows, and internal controls.
• Assist in identifying opportunities for process improvement and operational efficiency.
• Open, sort, and distribute incoming mail and financial correspondence.
• Maintain organized physical and electronic filing systems.
• Digitize documents and ensure accurate storage and retention of records.
• Route invoices, contracts, and financial documentation to the appropriate individuals.
• Assist with general office administrative tasks as needed.

Benefits

• Reduced tuition for employees' children enrolled at Ardent Preschool & Daycare schools
• May elect medical, dental, and vision insurance coverage along with access to a variety of additional benefits
• Paid time off and company-recognized holidays
• Employee development and growth opportunities
• Stable, long-term career opportunity within a growing organization

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree