Full-time Bookkeeper - Fiscal Office - Globe Campus

GILA COUNTY COMMUNITY COLLEGE DISTRICT•Globe, AZ

3d•Onsite

About The Position

The Fiscal Office at Globe Campus is seeking a full-time Bookkeeper. This role involves performing general office duties, operating accounting software, preparing financial documents, and maintaining accurate financial records. The Bookkeeper will also be responsible for processing payables and receivables, preparing bank deposits, and managing inventory records. A key requirement for employment is the ability to pass a background screening process and obtain a Level 1 Fingerprint Clearance Card.

Requirements

Post-secondary education and/or certification in bookkeeping, accounting, or a related field, or equivalent experience demonstrating advanced bookkeeping skills.
At least one year of direct experience with fiscal/business office practices and procedures, including AP/AR functions and other general accounting processes.
Ability to pass a background screening process and obtain a Level 1 Fingerprint Clearance Card.
Strong data entry skills and a high level of accuracy and attention to detail.
Proficiency in Microsoft Office (Word, Outlook, and Excel).
Excellent interpersonal, communication, and customer service skills.

Nice To Haves

Ability to effectively operate within various accounting and fiscal management software platforms.
Familiarity with and understanding of safe work practices particularly when performing general physical activities, technology utilization, and repetitive data entry.
Strong spreadsheet skills are highly desirable.

Responsibilities

Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
Comply with federal and state regulations, GAAP, and college policies, procedures, and regulations.
Operate computers with accounting software to record, store, and report/analyze business operations information.
Operate 10-key calculators, computers, and other office equipment to perform calculations, make bookkeeping entries, and produce documents.
Prepare documents and postings; verify mathematical accuracy, general ledger accounts, and supporting documentation; obtain required approvals before processing.
Follow general ledger account structures and coding rules to process payables and receivables according to College procedures.
Classify, record, and summarize numerical and financial data using journals, ledgers, and accounting systems to maintain accurate financial records.
Ensure debits and credits balance using specialized accounting software.
Perform financial calculations, such as account payables and account receivables aging schedules and statement reconciliations.
Research, note, and report current and past due account payables and accounts receivables.
Access computerized financial information to respond to Fiscal inquiries.
Prepare bank deposits by compiling data from receipts, verifying and balancing totals, and arranging for deposit of cash, checks, and other payments; receive, record, and bank cash, checks, and vouchers.
Review, code, and enter invoices and other obligations into the accounts payable system.
Prepare purchase requisitions and order approved materials, supplies, and services as needed in accordance with College procurement procedures.
Match purchase orders, receiving documentation, and invoices, and record required information for payment processing.
Maintain inventory records of College equipment and other designated property, ensuring accuracy and reconciliation with financial records.
Perform similar duties not specifically listed as directed.