Bookkeeper - Hourly

4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC•Kent, WA

16d•Onsite

About The Position

The purpose of this position is to provide bookkeeping and administrative services for the parish. This role involves maintaining the computerized financial bookkeeping system, managing accounts payable and receivable, processing invoices, overseeing bank accounts, and ensuring proper authorization and documentation for expenditures. The bookkeeper will also reconcile bank statements, prepare financial reports, oversee payroll reconciliation, manage the online giving program, and handle parish credit card use. Additionally, this position supports fundraising efforts, processes annual pledges, implements records retention schedules, and maintains confidentiality.

Requirements

Experience with computerized financial bookkeeping systems.
Proficiency in accounts payable and receivable.
Experience with bank account reconciliation.
Ability to prepare financial statements and reports.
Experience managing online giving programs.
Familiarity with credit card reconciliation.
Knowledge of fundraising support and pledge processing.
Understanding of records retention schedules.
Ability to maintain confidentiality.

Responsibilities

Assure the development and maintenance of the computerized financial bookkeeping system for the parish.
Maintain accurate and current accounts payable and receivable ledgers, ensuring timely payment and accurate documentation of accounts payable.
Prepare invoices for accounts receivable.
Assure the maintenance of all parish bank accounts.
Process all check requests and assure there is proper authorization and documentation for expenditures in all program and operating accounts.
Reconcile bank statements on a monthly basis.
Prepare and submit financial statements and reports to the Pastor, Pastoral Assistant for Administration/Stewardship, and Finance Council.
Oversee the preparation of monthly staff payroll reconciliation with parish financial program.
Manage the online giving program for contributions to the parish, assist parishioners using the online platform, and assure that all contributions are deposited, recorded and accounted for in an accurate and timely manner.
Oversee parish credit card use and reconcile credit card statements with parish financial program.
Provide bookkeeping support for those who direct the various fundraising efforts for the parish, including the Annual Catholic Appeal, Stewardship Renewal and special collections.
Process the annual Stewardship financial pledges and maintain the renewal database.
Process thank you and reminder letters for the renewal campaign.
Implement the Archdiocesan records retention schedule for parishes, including paper and computer records, archive files and photographic files.
Provide services in a manner that maintains and honors confidentiality of all written and verbal information.
Perform other bookkeeping related duties as assigned.