Part-Time Full-Charge Bookkeeper

Civil CFO•Dallas, TX

7d•Hybrid

About The Position

Civil CFO is an advisory-only Fractional CFO firm working exclusively with single- and family-owned construction companies across the country (typically $10M–$70M in revenue). Our HQ is in Dallas, less than a half mile from Watermark. We're looking for a detail-oriented Part-Time Full-Charge Bookkeeper to own Civil CFO's internal bookkeeping and finance operations end-to-end. You'll manage Ramp spend, run AP, support payroll, reconcile accounts, close the books each month, and keep our financials clean and current. If you take pride in tight reconciliations, on-time closes, and making financial chaos disappear so leadership can focus on running the firm — this role is for you.

Requirements

3+ years of hands-on bookkeeping experience, including ownership of monthly close cycles
Demonstrated experience running bank and credit card reconciliations independently
Strong working knowledge of QuickBooks Online — categorization, journal entries, reconciliations, and standard report generation
Comfortable working in tools like Ramp, Gusto, Google Workspace, and Slack (or similar)
High attention to detail and accuracy with financial data — you catch your own mistakes before anyone else does
Strong organizational skills and comfort working from (and improving) repeatable checklists
Ability to handle confidential financial information with discretion
Able to work in our Dallas office 2–3 days per week

Nice To Haves

Experience managing corporate cards and receipts (Ramp, Brex, Divvy, or similar)
Prior experience supporting a small professional services firm (consulting, agency, finance, etc.)
Familiarity with Excel/Google Sheets formulas (sum, filters, simple lookups, pivot tables)
Experience supporting payroll administration in Gusto

Responsibilities

Monitor and manage Ramp transactions 2–3x per week (review charges, attach receipts, add memos, and ensure correct coding per our rules)
Proactively chase missing receipts from team members and maintain high receipt-completion rates
Manage accounts payable end-to-end — process vendor bills (AP inbox, uploads to Ramp/QBO), maintain an up-to-date AP list, and schedule vendor payments for leadership approval
Prepare payroll in Gusto for review and approval — enter new hires, process reimbursements, verify accuracy before submission, and save payroll reports to Google Drive
Perform monthly bank and credit card reconciliations in QuickBooks Online
Run month-end close — post journal entries, record accruals and prepaids, and produce clean financial statements
Pull and distribute standard QBO reports (P&L, Balance Sheet, expense by category) and save them in the correct monthly folders
Update Google Sheets tracking and dashboards using data exported from QBO
Maintain clean, consistent file organization in Google Drive for financial documents (bills, contracts, payroll reports, bank statements)
Follow and improve written checklists for weekly, bi-weekly, and month-end internal finance processes