Full Charge Bookkeeper

Aston Carter•Orlando, FL

3d•Onsite

About The Position

The Full Charge Bookkeeper manages the full cycle of accounting for a portfolio of homeowners’ associations (HOAs) and condominiums, preparing and presenting accurate financial statements that support management decision-making and regulatory transparency. This role handles all aspects of financial reporting, including general ledger maintenance, bank reconciliations, budgets, accounts payable and receivable, collections, and customer service. The position offers the opportunity to deepen accounting expertise while working in a supportive, growth-oriented environment.

Requirements

Bachelor’s degree in Accounting or a related field from a four-year college or university, or an equivalent combination of education and experience.
A minimum of 3 years of full-cycle accounting experience is preferred.
Demonstrated experience preparing financial statements and managing general ledger activities.
Proficiency in bank reconciliations, portfolio accounting, and full-cycle bookkeeping.
Strong knowledge of general accounting principles and accrual-based accounting.
Ability to prepare and post journal entries and perform detailed reconciliations.
Advanced proficiency in Excel, including pivot tables, and strong skills in other spreadsheet and accounting tools.
Experience with accounting software packages and the ability to learn new systems quickly.
Outstanding customer service skills with a professional, service-oriented approach.
Strong detail orientation and time management skills, with the ability to prioritize and meet deadlines.
Ability to work independently while collaborating effectively with team members.
Exceptional organizational skills and the ability to manage multiple accounts or portfolios simultaneously.
Excellent written and verbal communication skills, including email, phone, and in-person interactions.

Nice To Haves

Experience in association or HOA accounting is highly beneficial.
Familiarity with association management software such as Caliber is favorable.
Experience with general accounting, journal entries, and reconciliation in a portfolio environment.
Proficiency with Microsoft Word and other office productivity tools.
Comfort working with multiple clients and portfolios in a fast-paced office environment.
Interest in ongoing professional development, including learning new software and cross-training in other departments.

Responsibilities

Prepare, review, and analyze financial statements for a portfolio of HOAs and condominiums, ensuring accuracy and timeliness.
Maintain and manage full-cycle accounting records, including general ledger entries, journal entries, and reconciliations.
Reconcile bank accounts regularly and investigate discrepancies to ensure accurate cash balances.
Manage banking and cash activities, including processing cash transfers as needed.
Review investment reports for accuracy and ensure proper recording in the accounting system.
Handle accounts receivable and accounts payable activities, ensuring proper coding, posting, and timeliness.
Reconcile homeowner accounts and ensure that assessments, fees, and payments are accurately recorded.
Communicate with Boards of Directors regarding the status of collections and provide clear updates on outstanding balances.
Request and document Board decisions on collection actions and communicate those decisions to homeowners in a professional manner.
Prepare account reconciliations and ensure all balance sheet accounts are properly supported.
Apply a solid understanding of accrual-based accounting to maintain accurate financial records.
Prepare internal documents and supporting schedules for year-end audits, reviews, and tax return preparation.
Perform miscellaneous data entry and maintain organized, up-to-date accounting records.
Collaborate effectively with team members while working independently to meet deadlines and service expectations.
Provide outstanding customer service to internal and external stakeholders through email, phone, and in-person communication.
Perform other accounting or administrative duties as assigned.