Bookkeeper

Aston Carter•Saint Paul, MN

4d•$31 - $34•Onsite

About The Position

The bookkeeper manages all core accounting and bookkeeping functions, ensuring accurate financial records and smooth financial operations. This role oversees accounts payable and receivable, payroll, and key HR administrative tasks while supporting daily office operations in a small, team-oriented environment.

Requirements

Proven experience managing accounting and bookkeeping functions, including accounts payable and accounts receivable.
Hands-on experience with month-end closing activities and reconciliations.
Experience with payroll processing and payroll-related compliance requirements.
Ability to manage accounting and payroll functions with a high level of accuracy and attention to detail.
Strong organizational skills to maintain general ledger, financial records, and office documentation.
Ability to handle multiple responsibilities, including bookkeeping, payroll, and administrative support.

Nice To Haves

Experience with Sage 50 accounting software is a plus.
Manufacturing industry experience is an advantage.
Experience administering employee benefits programs and maintaining HR documentation is beneficial.
Experience in a small business environment or working closely with operations and project teams is helpful.

Responsibilities

Manage all aspects of the company’s accounting and bookkeeping functions to ensure accurate and timely financial information.
Maintain the general ledger and ensure the accuracy, completeness, and integrity of financial records.
Perform monthly reconciliations for bank accounts, credit cards, and other balance sheet accounts.
Prepare and execute month-end and year-end closing activities, including journal entries and financial reports.
Process vendor invoices, code expenses appropriately, and maintain up-to-date accounts payable records.
Manage vendor relationships by coordinating payment schedules, addressing inquiries, and resolving billing issues.
Generate customer invoices based on project and billing information provided by project managers.
Oversee collections activities by monitoring customer payments, following up on outstanding invoices, and resolving billing discrepancies.
Reconcile customer accounts regularly to ensure accurate balances and correct application of payments.
Monitor aging reports and proactively follow up on past-due balances to support healthy cash flow.
Process payroll accurately and on schedule, ensuring employees are paid correctly and on time.
Manage payroll tax filings and compliance requirements in accordance with applicable regulations.
Administer employee benefits programs, including enrollments, changes, and related documentation.
Maintain employee records and HR documentation in an organized and confidential manner.
Support HR-related responsibilities with training provided as needed.
Oversee daily office operations and administrative functions to keep the office running smoothly.
Maintain office systems, records, and supplies, ensuring an organized and efficient work environment.
Collaborate closely with project managers to obtain accurate billing information and support project-related financial activities.
Report to the Vice President of Operations and provide regular updates on financial and administrative matters.