Bookkeeper

Careers In Nonprofits • Chicago, IL

2d • Remote

About The Position

The Bookkeeper — AP/AR provides hands-on support for a nonprofit organization’s ongoing accounts payable and accounts receivable operations. The work focuses on processing routine accounts payable transactions, recording ACH receipts, maintaining accurate financial records, and helping troubleshoot payment-processing issues. The bookkeeper works with Finance and Accounts Payable contacts using QuickBooks and Quadient to process transactions and ensure they sync accurately between systems.

This is an ongoing, part-time temporary assignment of approximately 10 hours per week, generally Monday through Thursday. The position is approximately 98% remote after two initial full in-office training days in the Chicago area. Occasional monthly office attendance may be requested around month-end close. The organization anticipates providing a laptop, pending IT coordination, and will provide training on Quadient and existing accounting processes. The target start date is the week of November 30, 2026; no work is expected December 23, 2026, through January 1, 2027. The hourly rate is $28–$32.

Requirements

• At least 4 years of relevant bookkeeping experience; additional experience is preferred.
• Previous nonprofit bookkeeping experience.
• Strong proficiency with QuickBooks.
• Hands-on experience processing both accounts payable and accounts receivable transactions.
• Comfort recording ACH receipts and maintaining accurate financial records.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage time effectively in a remote setting.
• Proactive communication skills, including comfort asking questions and following up on outstanding items.
• Resourcefulness and ability to learn new systems and troubleshoot occasional payment-processing issues.

Nice To Haves

• Previous experience using Quadient for accounts payable processing.
• Experience working with AP automation platforms or accounting system integrations.

Responsibilities

• Process routine accounts payable transactions under $7,500 through Quadient.
• Ensure accounts payable transactions sync correctly from Quadient to QuickBooks and perform manual syncs when needed.
• Help resolve payment issues involving vendor banking information, third-party payment providers, and Quadient support.
• Coordinate with the Accounts Payable contact about transaction details, questions, and changing workload priorities.
• Record ACH receipts in QuickBooks using bank reports and coding guidance from the Finance contact.
• Maintain accurate records of incoming payments and receipts.
• Communicate with the Finance team about transaction questions or discrepancies.
• Support ongoing accounts receivable processing as needed.
• Check in with Finance and Accounts Payable contacts about questions, transaction details, and workload priorities.
• Proactively communicate payment issues, discrepancies, or system challenges.
• Adjust priorities as transaction volume and organizational needs change.
• Allow approximately 30–60 minutes per week for questions, check-ins, and coordination.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed