Bookkeeper

Aston Carter•Branford, CT

7d•$22 - $29•Onsite

About The Position

This Bookkeeper role supports a small nonprofit office by managing the full cycle of accounts payable, accounts receivable, and payroll. The position processes approximately 50 invoices per week, administers biweekly payroll for 153 employees using Paylocity, and oversees vendor invoicing and communications. The Bookkeeper maintains accurate financial records, responds to inquiries from field staff, and supports the day-to-day accounting operations of the organization. The role is based in a small, collaborative nonprofit office and involves regular phone interaction with staff in the field. Work is primarily computer-based, using Paylocity, QuickBooks, and Excel to process financial transactions accurately and on time. This is a contract-to-hire position based in Branford, Connecticut, and is fully onsite.

Requirements

Hands-on accounts payable experience, including processing a high volume of invoices each week.
Practical accounts receivable experience, including invoice processing and coordinating payments.
Payroll processing experience, preferably for a large employee group on a biweekly schedule.
Proficiency using Paylocity for payroll administration.
Proficiency using QuickBooks for bookkeeping and financial record management.
Basic Excel skills, including data entry, formatting, and simple calculations.
Strong attention to detail and accuracy in financial data entry and record-keeping.
Ability to communicate clearly and professionally with vendors and internal staff.
Ability to manage multiple tasks and deadlines in a small office environment.
Ability to respond to calls from field staff and provide prompt assistance.
Ability to work independently and take ownership of daily accounting tasks.
Strong organizational skills and ability to maintain orderly financial records.
Willingness to support a small team and contribute to a collaborative office culture.

Nice To Haves

Experience working in or supporting a nonprofit organization.

Responsibilities

Process approximately 50 accounts payable invoices each week, ensuring accurate coding and timely payment.
Manage accounts receivable, including processing incoming invoices and payments and maintaining current records.
Administer biweekly payroll for 153 employees using Paylocity, ensuring accurate data entry and calculations and timely processing.
Maintain and update financial records in QuickBooks, including general ledger entries, reconciliations, and reporting.
Communicate with vendors about invoices, payments, and account status, and resolve discrepancies professionally.
Respond promptly to calls and inquiries from field staff regarding accounting, payroll, and billing.
Use Excel to track, organize, and analyze financial data for accounting and reporting activities.
Collaborate with internal stakeholders to follow established accounting procedures and organizational policies.
Assist with financial documentation and record-keeping for audits and internal reviews.