Bookkeeper

RBR Alliance, Inc.•Salem, IN

26d•$17 - $18

About The Position

The Bookkeeper provides administrative and accounting support to the Fiscal Department by maintaining accurate financial records, processing transactions, assisting with payroll and billing functions, and ensuring compliance with agency, state, and federal requirements. The position requires attention to detail, confidentiality, and collaboration with fiscal leadership and other departments. Responsibilities include supporting accounts receivable and accounts payable, performing general bookkeeping and fiscal duties, and processing financial and statistical information for special programs. The role also includes maintaining consumer and resident financial records, preparing documentation, and assisting with reporting and claims. The Bookkeeper performs general office duties, provides outgoing-mail and switchboard backup as needed, serves on the Safety Committee as assigned, participates in in-service training, and completes other duties as assigned. The position is directly supervised by the Fiscal Accounting Manager, with direction from the Accounts Payable Coordinator or Accounts Receivable Coordinator as assigned. It is full-time, non-exempt, with a Monday–Friday schedule from 8:00 AM to 4:00 PM.

Requirements

High school diploma from an accredited school or equivalent.
Two years of experience in general bookkeeping.
Knowledge of computerized financial accounting.
Knowledge of word processing, database, and spreadsheet software.
Knowledge of Accounts Receivable and/or Accounts Payable procedures.
Knowledge of local, state, and federal funding sources.
Valid driver’s license and proof of vehicle liability insurance.
Maintain dependable transportation for travel to trainings, meetings, and other required activities.
Act responsibly with purchasing authority and obtain appropriate approval before purchases.
Maintain confidentiality and use sound judgment when handling financial and agency information.

Responsibilities

Calculate and verify billing amounts and submit customer claims electronically or by USPS as assigned.
Enter information into accounting software.
Review past-due accounts and assist with collection efforts.
Prepare written adjustments and write-offs for management approval.
Maintain accounts receivable files and monitor grant utilization budgets.
Maintain and monitor consumer budgets and plans, and distribute information to managers.
Collect, analyze, and maintain monthly service data.
Prepare cash receipts.
Match requisitions, purchase orders, and invoices.
Prepare checks for payment to creditors.
Maintain accounts payable reports and review outstanding balances.
Assist with purchasing cost analysis.
Maintain gasoline charge accounts and grant-funding documentation.
Assist with annual 1099 preparation in accordance with IRS regulations.
Assist with purchase orders and post cash receipts into the accounting system.
Document receipt of monies daily and complete electronic deposits as needed.
Assist with staff and consumer payroll, including timesheet edits, calculations, and data entry.
Reconcile bank statements monthly as assigned.
Assist with statistical reports and maintain audit controls through assigned duties.
Assist in developing procedures manuals for Accounts Receivable and Accounts Payable functions.
Process SFC/Enhanced In-Home financial and statistical information as assigned.
Track resident and consumer monies, including income and expense changes, monthly payments, ledgers, and receipts.
Prepare requisitions for resident expenses and maintain trust, charge-account, and related documentation.
Provide documentation requested for Social Security, Medicaid, and Medicare.
Coordinate with and assist the Accounts Receivable Bookkeeper with reports and BDDS claims.
Perform general office duties, including copying, collating, filing, typing, scanning, and maintaining paperless documentation.
Handle outgoing mail and provide switchboard backup as needed.
Serve on the Safety Committee as assigned, maintain confidentiality, participate in in-service training, and perform other duties as assigned.