Bookkeeper V-THPO

Confederated Tribes and Bands of the Yakama Nation•Toppenish, WA

17h•$18•Onsite

About The Position

The Bookkeeper V position operates under the Tribal Historic Preservation Office (THPO) within the Department of Natural Resources (DNR). This role is responsible for maintaining financial activities, including processing, coordination, and managing various federal, grant, contract, tribal, and self-generated revenue accounts. The Bookkeeper V will prepare annual reports and ensure fiscal audits are supported by prompt and accurate financial statements. This position requires professionalism in all communications and interactions. The Bookkeeper V will assist DNR Administration with expense entry and account reconciliation. The role involves verifying information for budgets, purchase requisitions, purchase orders, payroll actions, journal entries, and travel authorizations, ensuring completeness, accuracy, and proper approvals. Additionally, the Bookkeeper V will prepare leave audits, maintain employee records in iSolved, and manage electronic filing systems for various program documents. Accurate financial record-keeping for audit purposes, statement reconciliation, and oversight of cuff accounting data are key responsibilities. The Bookkeeper V will also make necessary corrections to financial documents, review financial data accuracy, and provide monthly narrative reports on tasks performed. This role requires advising and assisting subordinates and coworkers, responding to financial inquiries, and collaborating with other tribal staff. The Bookkeeper V will manage self-funded and contract award funds for multiple DNR programs.

Requirements

High school diploma or GED is required.
Experience using D365 and iSolved accounting software.
Must be physically and mentally capable of and willing to work in a fast-paced office environment.
Required to pass a pre-employment drug test.
Must possess a valid Washington State Driver's License with the ability to obtain a Tribal Driver Permit with Defensive Driving Course certificate (to be updated every 2 years).
Knowledge of the Yakama Nation's procedures and protocols for employees.
Knowledge of email protocol and chain of command.
Knowledge of annual audit procedures.
Knowledge of tribal procedures and directives of the Yakama Nation, including the Personnel Policy Manual, Finance Manual, and D365 user guides.
Knowledge and proficiency in using D365.
Knowledge of methods, principles, and techniques used in governmental accounting.
Ability to monitor purchase requests from initiation to completion.
Ability to ensure compliance with all accounting principles and federal/tribal guidelines.
Ability to track internal and external deadlines and process documents in a timely manner.
Ability to build and maintain effective working relationships, maintain confidentiality, and perform well under stress.
Ability to comprehend and follow complex oral and written instructions and to utilize available guidelines across diverse situations.
Ability to work independently and efficiently to meet deadlines.
Ability to efficiently scan and file all documents electronically.

Nice To Haves

Yakama enrolled preference, but all qualified applicants are encouraged to apply.

Responsibilities

Maintain financial activities, including processing, coordination, and managing various federal, grant, contract, tribal, and self-generated revenue accounts.
Prepare annual reports and ensure financial statements are accurate and timely to support fiscal audits.
Maintain professionalism when responding to phone calls, office visits, inter-departmental matters, and all correspondence.
Classify accounting transactions, maintain and reconcile accounts, close accounts, and prepare financial reports.
Assist DNR Administration with entering expenses and reconciling accounts.
Verify information to prepare budgets, purchase requisitions, purchase orders, payroll actions, journal entries, and travel authorizations for completeness, accuracy, and proper approvals.
Prepare leave audits and maintain employee records in iSolved.
Maintain electronic filing and records management systems for program reports, sensitive and capital equipment, correspondence, grants, contracts, and general operating information.
Keep precise and current financial records for audit purposes.
Reconcile statements and reports.
Oversee cuff accounting data and verify expenditures are recorded and tracked accurately.
Make necessary corrections and adjustments to financial documents that show any inconsistencies or errors.
Review and verify the accuracy of financial data.
Provide a monthly narrative report on tasks performed.
Utilize experience and expertise to advise and assist subordinates and coworkers.
Respond to inquiries and share information related to financial and bookkeeping systems.
Collaborate with and support other tribal staff assigned to the program.
Manage self-funded and contract award funds for multiple DNR programs.