Bookkeeper

PSS•New York, NY

About The Position

Make a difference in the lives of New York City’s older adults, their families and the community. For over 60 years PSS has performed vital and important work – through its ten senior centers, two apartment buildings and affiliated programs, the agency touches the lives of over 2,000 people a day. As the Bookkeeper for the PSS Finance Department, you will be responsible for completing various administrative and accounting functions for the department. The Bookkeeper’s role is vital in ensuring that there is efficient and timely completion of these duties to maximize the capacity and impact of each program in the community. This position reports to the Chief Finance Officer.

Requirements

Bachelor’s degree or Associate degree in Accounting (or related field).
1-3 years of accounts payable experience.
Strong verbal and written communications skills, including bringing forth questions or issues immediately to seek clarification
Ability to perform bookkeeping duties accurately and efficiently with minimum supervision
Experience in Microsoft Office and QuickBooks
Self-driven, demonstrates initiative, and can multitask adapting to changing priorities
Highly organized and detailed orientated
Proven ability to maintain confidentiality.
Be a team player with the ability to interact with diverse individuals.

Responsibilities

Manage, update, and reconcile the purchase order spreadsheet to ensure accuracy and alignment with budget tracking.
Process online orders with Amazon and Home Depot and respond to any related inquiries or issues.
Review and enter vendor's invoices into the accounting software in a timely and accurate manner.
Work closely with Program Directors to resolve any discrepancies in submitted paperwork
Maintain office inventory, including kitchen, cleaning, and general office supplies; ensure stock levels are adequate and replenished as needed.
Prepare check request, purchase order (PO) and EFT forms as required.
Enter invoices and process payments for utility bills, water delivery, phone services, and copier lease agreements.
Prepare deposit slips, make bank deposits, and process credit card payments accurately and in a timely manner.
File finance department documentation in accordance with organizational standards.
Open and date-stamp incoming mail to ensure proper routing and timely handling.
Prepare and mail office correspondence via FedEx or the Postal Service, ensuring timely and accurate delivery.
Other duties as assigned.