Bookkeeper / Quickbooks Specialist

Americas Mailbox Inc•Box Elder, SD

20d•Onsite

About The Position

Americas Mailbox is seeking a dependable, detail-oriented, and highly organized Bookkeeper / QuickBooks Specialist to join our team in Box Elder, South Dakota. This position is responsible for maintaining accurate financial records, processing accounts payable transactions, reconciling accounts, organizing vendor documentation, and supporting the company’s daily bookkeeping and accounting operations. The ideal candidate has strong hands-on experience using QuickBooks Online, understands standard bookkeeping procedures, and is comfortable working with invoices, payments, bank and credit card transactions, financial reports, and confidential company information.

Requirements

Previous experience in bookkeeping, Accounts Payable, accounting support, or a related financial position is required.
Strong working knowledge of QuickBooks Online is required.
Experience processing invoices, payments, bank feeds, credit card transactions, and account reconciliations.
Experience reviewing and categorizing transactions within a chart of accounts.
Familiarity with vendor records, W-9 forms, and 1099 reporting.
Strong spreadsheet skills, including Microsoft Excel or Google Sheets.
Excellent data-entry accuracy, organization, communication, and time-management skills.
Ability to recognize discrepancies and maintain complete supporting documentation.
Knowledge of standard bookkeeping and basic accounting principles.
Must be authorized to work in the U.S. This position does not offer visa sponsorship.

Nice To Haves

QuickBooks Online ProAdvisor certification or another recognized QuickBooks certification is preferred.
Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred but not required with sufficient experience.

Responsibilities

Enter and maintain accurate financial transactions in QuickBooks Online.
Review, code, and process vendor invoices accurately and on time.
Match invoices with purchase orders, receipts, approvals, and supporting documents.
Prepare and schedule vendor payments, including checks, ACH payments, and other approved payment methods.
Reconcile credit card accounts, vendor statements, and QuickBooks transactions.
Review and properly categorize expenses within the chart of accounts.
Maintain accurate vendor profiles, W-9 forms, payment records, receipts, and financial documentation.
Identify and resolve transaction discrepancies, duplicate entries, missing documentation, and account errors.
Monitor outstanding bills and help ensure payments are completed before their due dates.
Assist with accounts payable reports, and bookkeeping reports.
Track contractor payments and assist with annual 1099-NEC and 1099-MISC preparation.
Maintain recurring bills, bank feeds, receipt capture, and other QuickBooks automation features.
Help maintain mileage reports & employee incentive rewards.
Communicate professionally with vendors, managers, and internal departments regarding invoices and payments.
Assist the accounting department with additional bookkeeping, financial, and administrative duties as assigned.