Bookkeeper / Office Manager

AlphaHire • Boston, MA

5d • Onsite

About The Position

We are seeking an experienced Bookkeeper / Office Manager to oversee accounting support and daily office operations for a growing residential construction company in the Boston area. This position combines construction bookkeeping, vendor administration, project documentation, and general office management. You will work closely with ownership, Project Managers, subcontractors, vendors, employees, and clients to keep financial records accurate and ensure the office operates efficiently. The ideal candidate is highly organized, dependable, and comfortable taking ownership of multiple priorities in a fast-paced small-business environment. Construction industry experience is strongly preferred because this role requires familiarity with job costing, subcontractor documentation, project expenses, and compliance records.

Requirements

• 3+ years of bookkeeping, office management, accounting support, or administrative experience
• Hands-on experience with accounts payable, accounts receivable, invoicing, and reconciliations
• Experience maintaining vendor records and processing payments
• Strong organizational skills and attention to detail
• Ability to manage confidential financial and employee information
• Clear written and verbal communication skills
• Ability to manage multiple deadlines and priorities without constant supervision
• Comfortable working directly with company ownership and taking responsibility for daily office needs
• Proficiency with Microsoft Excel and general office software

Nice To Haves

• Construction industry experience is strongly preferred
• Familiarity with job costing, subcontractor documentation, project expenses, and compliance records

Responsibilities

• Manage day-to-day bookkeeping and office administration
• Process accounts payable and accounts receivable
• Prepare invoices, enter bills, and coordinate vendor and subcontractor payments
• Track project expenses, job costs, purchase orders, and financial documentation
• Reconcile bank accounts, company credit cards, and project-related transactions
• Maintain accurate accounting records within QuickBooks or similar software
• Organize vendor and subcontractor files, including W-9s, insurance certificates, contracts, and lien waivers
• Monitor missing, expired, or incomplete compliance documentation
• Support ownership and Project Managers with schedules, project files, reporting, and administrative coordination
• Assist with payroll processing, time records, employee documentation, and basic HR administration
• Maintain organized digital and physical files for active and completed construction projects
• Communicate with clients, subcontractors, vendors, employees, and internal team members
• Assist with collections, payment follow-up, and customer account questions
• Help improve office procedures, document controls, and accounting workflows
• Ensure the office remains organized, responsive, and prepared to support active projects

Benefits

• Competitive base salary based on experience
• Health insurance and benefits package
• Paid time off
• Additional company-sponsored benefits
• Long-term growth opportunity within an expanding residential construction company

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed