Bookkeeper II

NYU Langone Health • Brooklyn, NY

2d • Onsite

About The Position

Family Health Centers at NYU Langone, a designated Level 3 Medical Home, is the largest federally qualified health center network in New York State, and the second largest in the nation. It includes eight primary care sites, 40 school-based health centers and dental clinics, four day care centers, the nation's largest dental residency program, and New York State's largest behavioral health program. The network also includes 12 community medicine sites providing care to disenfranchised New Yorkers, comprehensive HIV services, chemical dependency programs, and a family support center that offers educational, vocational, and other social support programs. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. Learn more about Family Health Centers at NYU Langone , and interact with us on LinkedIn , Glassdoor , Indeed , Facebook , Twitter , YouTube and Instagram . Position Summary: We have an exciting opportunity to join our team as a Bookkeeper II. In this role, the successful candidate Under the supervision of the Education Director of the Center, the bookkeeper II/family coordinator shall be responsible for working within the framework of Sunset Bay Community Services, NAEYC, DOH, DOE, and ACS policies and procedures.

Requirements

• Associate Degree in Accounting or related field
• Two years' experience in an accounting role for a day care center or health care center

Nice To Haves

• BS in Accounting or related field
• Familiarity with Kronos, WES, UPK, CACFP, NYC Health Department Regulations, ACS eligibility requirements.
• Strong written and oral communication skills.
• Extremely organized.
• Strong computer skills including Excel.
• Bilingual skills are needed.

Responsibilities

• Complete, obtain approval, and submit the Private Fee Summary Report to Grants Fiscal no later than the 15th day of the following month.
• Submit the Private fee deposit to Karen at Grants Fiscal along with the Private Fee Summary Report.
• Oversee Vacation & Sick Summary for employees.
• Maintain Waiting List.
• Answer phone calls and oversee phone system.
• Greet children and families.
• Speak to walk-in parents about program & ACD.
• Ensure all staff and subs planned work schedule and actual work schedule are matched in Kronos.
• Enter staff time off as soon as it's approved.
• Identify and add comments to missing punches in Kronos.
• Record fees and issue receipts to parents every Friday.
• Verify changes (add and / or drop) with supervisor and complete the WES report on-line every Friday and as needed.
• Review and enter all invoices (Magical, Warren St, St. Andrew).
• Oversee Kitchen orders.
• Fax completed payroll to Vidya/ Kathy by Friday before 11 AM.
• Maintain Vacation / Sick records for employees.
• Send the 1st reminder letter for late fees to parents by the 15th day of the month and the 2nd reminder letter 5 days before the month ends.
• Make the 1st ACD and PAC fee deposit by the 15th day of the month and the 2nd deposit before the month ends.
• Complete the ACD 1 report on WES and manually, obtain approvals for the manual report, and send the report to Magical Years no later than the 10th day of the following month.
• Fax the manual ACD1 report to ACS no later than the 15th day of the following month.
• Complete, obtain approvals, and send the CACFP Report to Magical Years no later than the 10th day of the following month.
• Send the CACFP report to Albany no later than the 15th day of the following month.
• Complete and obtain approvals for the CACFP Claim Form as soon as all reports are collected from other centers (only applies to Magical Years Bookkeeper).
• Complete, obtain approval, and submit the ACD Fee Summary Report to Grants Fiscal no later than the 5th day of the following month.
• Update Children's Enrollment form.
• Manage Children's medical records (new and follow-up).
• Handle enrollment for new subs and staff (LMC-complete forms, obtain approvals, and arrange for orientation prior to work).
• Process Finger Printing and State Clearance.
• Order office supplies.
• Order housekeeping supplies.
• Oversee facility issues.
• Complete intakes for new ACD cases and ACD recertification.
• Manage Petty Cash for ACD, CACFP, and PAC.
• Perform Children's data entry.
• Perform other miscellaneous duties as assigned.

Benefits

• Financial security benefits
• Generous time-off program
• Employee resources groups for peer support
• Holistic employee wellness program focusing on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree