Bookkeeper, General Accounting

FFF Enterprises•Temecula, CA

15h•Hybrid

About The Position

This position is responsible for the company and its subsidiaries’ indirect purchase orders: gathering requisitions, creating purchase orders, posting goods receipts, and closing purchase orders. This role is also responsible for daily activities relating to fixed assets: from creating and maintaining internal orders, creating asset shells, and compiling documentation. In addition, this position is also tasked with managing & maintaining the Sales and Use Tax function, (including reporting, filing, and paying SUT), and ensuring that the required journal entries are booked appropriately and timely. This role will also assist with month-end duties such as transacting depreciation expenses and fixed assets costs, retiring assets, and maintaining schedules as needed by the management team. This position directly interfaces with department managers and other employees within the company, bank or other external auditors, other external vendors/service providers, and other Finance personnel.

Requirements

Associates Degree in Accounting desired.
Strong computer skills and experience working with a fully integrated accounting system, plus strong Microsoft Office experience is required.
At least one (1) year of experience as Accounting or Procurement clerk, or as a Bookkeeper.
Must have strong organizational skills
Must have attention to detail and the proven ability to prioritize work
Must have effective verbal and written communication skills
Must have the ability to work with limited supervision and as part of a team in a hybrid environment; ability to work independently as a remote employee for 3 of the 5 days.
Sound decision-making abilities
Willingness to adapt to ERP and software changes
Strong analytical and communication skills are essential.
Requires an understanding of the business, company policies, financial systems, and associated computer applications.
This position functions with a degree of independence in making decisions as they relate to areas of responsibility.
The ability to document formal policies and procedures related to month- end close processes, assigned balance sheet account reconciliations, and other tasks under the responsibility of this position.

Nice To Haves

Prior office experience in a high-volume and fast paced environment
Any experience within the healthcare industry is a plus

Responsibilities

Obtain requisitions from department managers or employees.
Create purchase orders as requested by each department.
Monitor, confirm and post receipts of goods and services.
Monitor purchase orders for all departments, follow up on subscription renewals from appropriate department contacts, and close PO’s.
Open and manage internal orders (IO), update budgets on IO’s and respond to inquiries regarding IO’s.
Compile Construction-in-Progress (CIP) invoices, save on shared folder, update CIP listing, and provide copies to stakeholders when needed.
Run fixed asset depreciation.
Upon direction of the Accounting Supervisor, and information provided by the PMO team, capitalize fixed assets or dispose fixed assets in SAP.
Assist with month-end close process by providing reports on potential accruals, CIP and FA reports.
Assist in generating reports and updating schedules for tax and audit activities for fixed assets.
Maintain, create, and pay sales and use taxes, CAT and MN Care taxes.
Take on the administrator role for Avalara.
Maintain sales and use tax certificates in Avalara.
Facilitate archiving of accounting documents.
Adheres to all company policies and procedures, Federal and State regulations and laws.
Display dedication to position responsibilities and achieve assigned goals and objectives.
Represent the Company in a professional manner and appearance at all times.
Understand and internalize the Company’s purpose; display loyalty to the Company and its organizational values.
Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
Work effectively with co-workers, internal and external customers, and others by sharing ideas in a constructive and positive manner; listen to, and objectively consider, ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and; respect the diversity of our work force in actions, words, and deeds.
Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.
Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company.
Immediately report any concerns or violations.
Other duties as assigned.