Bookkeeper and Accounts Payable Specialist

The Neato Company•Paradise, NV

3d•Onsite

About The Position

This is a full-cycle finance role, combining the responsibilities of a bookkeeper and an Accounts Payable (AP) specialist. The role owner will be responsible for the general ledger, vendor relationships, and ensuring the accuracy of financial data presented to leadership. This position is crucial for maintaining the financial health and operational efficiency of the company, ensuring timely invoice processing and accurate financial reporting. The Bookkeeper and Accounts Payable Specialist will serve as the financial backbone of the organization, identifying and rectifying errors, ensuring prompt invoice payments, and contributing to a smooth month-end closing process. The ideal candidate will have a passion for maintaining clean ledgers and achieving zero-discrepancy bank statements.

Requirements

2–4 years of hands-on bookkeeping or accounts payable experience
Proficiency in QuickBooks Online
Strong command of Excel or Google Sheets, including pivot tables, VLOOKUPs, and formulas
Solid understanding of GAAP fundamentals and the full accounting cycle
Exceptional attention to detail
Ability to manage multiple deadlines and work independently
Clear, direct communication skills for vendor and cross-team interactions

Nice To Haves

Associate's or Bachelor's degree in Accounting, Finance, or Business
Certified Bookkeeper (CB) or Certified Public Bookkeeper (CPB) designation
Experience with payroll platforms like ADP or Gusto
Familiarity with AP automation tools such as Bill.com or Expensify
Experience supporting a CPA during tax season or an annual audit

Responsibilities

Manage end-to-end accounts payable, including receiving, coding, reviewing, and processing vendor invoices accurately and on time.
Maintain vendor records, resolve discrepancies, and ensure W-9s are up-to-date.
Post journal entries and adjusting entries, maintain supporting documentation, and reconcile bank statements and credit card accounts weekly and monthly.
Prepare and deliver monthly financial reports, including P&L, balance sheet, and cash flow summaries, translating financial data into actionable insights for leadership.
Process bi-weekly payroll and manage employee expense reimbursements, ensuring accuracy, proper documentation, and timeliness of all disbursements.
Own the month-end and year-end close process, including accruals, prepaids, and supporting schedules.
Support the external CPA with audit preparation and tax documentation.