Bookkeeper-Accounting-Office Support

Lovelace Family Medicine PA•Prosperity, SC

2d•Hybrid

About The Position

Lovelace Family Medicine PA is dedicated to providing high-quality, compassionate care to our patients in Prosperity, South Carolina. We are looking for a detail-oriented and dependable Bookkeeper/Accounting & Office Support professional to join our team in Prosperity, SC. This hybrid role is crucial to the smooth operation of our practice, ensuring accurate financial records and contributing to efficient daily administrative functions. If you love numbers, organization, and making a difference behind the scenes in healthcare, we want to hear from you!

Requirements

Proven experience in an administrative role with significant accounting responsibilities.
Strong understanding of basic accounting principles (accounts payable, bank reconciliation, general journal entries).
Exceptional organizational skills and attention to detail.
Ability to prioritize tasks and manage time effectively in a busy environment.
Excellent written and verbal communication skills.
Proactive, self-motivated, and able to work independently with minimal supervision.
Discretion and ability to handle confidential information.
High school diploma or equivalent.

Nice To Haves

Experience with QuickBooks or similar accounting software is a plus.
Associate's or Bachelor's degree in Business Administration, Accounting, or a related field preferred.

Responsibilities

Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries.
Assist with payroll processing, including data entry, verification of hours, and distribution of paychecks/stubs.
Perform regular bank reconciliations to ensure accuracy of financial data.
Track and categorize practice expenses, prepare expense reports, and assist with budget monitoring.
Generate basic financial reports (e.g., profit and loss statements, balance sheets) for practice management as requested.
Process invoices, manage vendor accounts, and ensure timely payments.
Ensure all financial transactions comply with relevant accounting standards and healthcare regulations (e.g., HIPAA for patient privacy).
Assist with gathering documentation and preparing for internal or external audits.
Work with CPAs on practice and owner tax preparation, prepare and file 1099 forms annually.
Provide general administrative support to the practice manager and other staff as needed. Actively contribute to fostering positive employee morale within the office.
Monitor and order office and medical supplies, ensuring adequate stock levels.
Assist with organizing and maintaining physical and electronic office files, including patient and administrative documents, in compliance with HIPAA.
Handle relevant incoming and outgoing mail, faxes, and general correspondence.
Assist with scheduling administrative appointments, meetings, and coordinating practice events as needed.
Occasionally assist with answering phones, greeting patients, or directing inquiries during peak times or staff absences.
Undertake special administrative projects as assigned by the practice manager.
Schedule and coordinate general maintenance for the office including regular fire extinguisher checks/records, elevator licensing and inspection/compliance.
Assist with tracking and coordinating insurance renewals including malpractice, regulatory defender, workers' compensation, umbrella, owners' disability, and owners' life insurance.
Assist with the renewal processes for provider licenses for physicians and nurse practitioners as needed.