Bookkeeper 5

Wichita Public Schools•Wichita, KS

23h•Onsite

About The Position

Perform a wide variety of duties, some of a confidential nature. Performs general secretarial duties which may be required but not limited to answering phones, basic computer functions, typing, filing, copying, distributing mail, proofreading, counter work, answering intercom, maintaining principal's calendar, scheduling appointments, etc. Provides the monitoring of students before and after school hours and those referred to the office during the school day.

Requirements

A High School education or GED is required
Proficient time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlines
Advanced computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
Ability to communicate exceptionally both verbally and written to communicate effectively with others inside and outside of the organization for the purpose of giving and obtaining highly confidential information, and frequently involving influencing and advising others on matters of significance
Ability to solve complex problems using research, analyzing, and previous precedent for similar problems
Ability to write letters, memos and reports that command attention and achieve results
Ability to provide the highest level customer service
Displays eagerness and the ability to learn new methods, procedures, and techniques
Ability to plan and organize effectively to achieve greater results
Gives the highest priority to achieving accuracy
Displays a significant degree of professionalism and confidentiality
Ability to conform to proper standards of professional dress and appearance
Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
Contact with personnel within the district and with customers and vendors
Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service
In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

Nice To Haves

Associates Degree Preferred
Minimum one year experience is preferred

Responsibilities

Perform bookkeeping procedures (write checks, make deposits, key in data (income and expenses) on the computer, and compile various reports to be sent to the administrative offices)
Perform all payroll procedures, (which will consist of maintaining an accurate accountability of attendance; calling in for substitutes, filling out anticipated absence forms, etc.)
Maintain all Confidentiality Reports (such as Free/Reduced Reports, personnel files, PAR's, accident reports, expulsion/suspension letters, etc.)
Perform school budget procedures which would include ordering, checking in items for the building and maintaining monthly budget accounting of annual budget
Assemble and distribute staff, student and community information (such as reports, school newsletters, school letters, etc.)
Assist with preparation of required reports
Maintain copier, office machines and vending machines
Maintain up-to-date inventory of equipment and building keys
Perform duties related to enrollment, pre-enrollment, summer school and magnet schools
Maintain master calendar for school and principal
Maintain yearly changes for student and faculty handbooks
Perform health room duties as allowed by Board Policy
Serve as backup for attendance, registrar and other clerical staff
Perform other duties as assigned by the administrators
Keep inventory of building keys
Assists with additional duties as assigned by Supervisor.