Bond Accounts Payable and Procurement Specialist - Maintenance West

Cherry Creek Schools•Greenwood Village, CO

6d•Onsite

About The Position

Perform accounts payable and procurement functions for bond projects by reviewing disbursement summaries and confirming approvals for invoices and pay applications. Process invoices and payment applications in Oracle while ensuring accurate recording, tracking, and receipt of all transactions. Maintain organized project files through proper archiving and documentation practices. Manage the purchase order process to support procurement activities. Provide contract support for new and renewal agreements while ensuring compliance with District procurement policies and project requirements.

Requirements

Criminal background check and fingerprinting required
High School Equivalency (HSE) diploma
Two (2) years of a accounts payable, bookkeeping, accounting, budget, or payroll experience
Intermediate knowledge of common office application software
Basic knowledge of work order management system and Oracle within one (1) month after hire
Intermediate knowledge of Microsoft Office and Google Suite
Advanced knowledge of typical office equipment such as telephones, copiers, email, Google Suite, etc.
Intermediate accounting/bookkeeping skills
Intermediate verbal and written communication skills
Advanced organizational skills
Advanced interpersonal relations skills
Ability to be adaptive to changing needs
Ability to work independently and collaboratively with others
Ability to maintain confidentiality in all aspects of the job

Nice To Haves

Bachelor’s degree or equivalent amount of work experience
Experience working in the public sector, specifically public education
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
Basic knowledge of Oracle

Responsibilities

Administer the input of financial data to an online real-time financial data processing system for accounts payable processing, utilizing efficient functionality of Oracle. Analyze and code invoices and vouchers with proper account distribution and ascertain that appropriate payment authorization exists.
Manage Microsoft Excel spreadsheets with invoice payment data; upload invoices into Oracle; and ensure reconciliation of purchase orders. Utilize and ensure accuracy of electronic workflow processes for invoice approval; utilizing District accounting and procurement procedures to support District policies.
Support procure-to-pay operations by entering and tracking requisitions, purchase orders, and receipts in compliance with District policies, ensuring accuracy, documentation and adherence to internal controls and segregation of duties.
Collaborate with vendors, outside creditor representatives, auditors, and District personnel to resolve problems and maintain ongoing positive business relations.
Support contract management, including AIA contracts and CCSD Master Services Agreements; assist with tracking, editing, and maintaining contract documentation.
Respond to telephone calls and e-mails. Route community regarding concerns, questions, and incidents. Guide people to proper personnel, offices, and buildings.
Draft and prepare letters, memorandums, reports, materials. Produce documents of a specialized nature such as resolutions and change orders sent to the Board of Education. Proof material for errors.
Perform other duties as assigned or requested.