Bond Accounts Payable and Procurement Specialist - Maintenance West

Cherry Creek • Greenwood Village, CO

6d • Onsite

About The Position

Perform accounts payable and procurement functions for bond projects by reviewing disbursement summaries and confirming approvals for invoices and pay applications. Process invoices and payment applications in Oracle while ensuring accurate recording, tracking, and receipt of all transactions. Maintain organized project files through proper archiving and documentation practices. Manage the purchase order process to support procurement activities. Provide contract support for new and renewal agreements while ensuring compliance with District procurement policies and project requirements.

Requirements

• High School Equivalency (HSE) diploma
• Two (2) years of accounts payable, bookkeeping, accounting, budget, or payroll experience
• Intermediate knowledge of common office application software
• Basic knowledge of work order management system and Oracle within one (1) month after hire
• Intermediate knowledge of Microsoft Office and Google Suite
• Advanced knowledge of typical office equipment such as telephones, copiers, email, Google Suite, etc.
• Intermediate accounting/bookkeeping skills
• Intermediate verbal and written communication skills
• Advanced organizational skills
• Advanced interpersonal relations skills
• Ability to be adaptive to changing needs
• Ability to work independently and collaboratively with others
• Ability to maintain confidentiality in all aspects of the job
• Criminal background check and fingerprinting required

Nice To Haves

• Bachelor’s degree or equivalent amount of work experience
• Experience working in the public sector, specifically public education
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
• Basic knowledge of Oracle

Responsibilities

• Administer the input of financial data to an online real-time financial data processing system for accounts payable processing, utilizing efficient functionality of Oracle. Analyze and code invoices and vouchers with proper account distribution and ascertain that appropriate payment authorization exists.
• Manage Microsoft Excel spreadsheets with invoice payment data; upload invoices into Oracle; and ensure reconciliation of purchase orders. Utilize and ensure accuracy of electronic workflow processes for invoice approval; utilizing District accounting and procurement procedures to support District policies.
• Support procure-to-pay operations by entering and tracking requisitions, purchase orders, and receipts in compliance with District policies, ensuring accuracy, documentation and adherence to internal controls and segregation of duties.
• Collaborate with vendors, outside creditor representatives, auditors, and District personnel to resolve problems and maintain ongoing positive business relations.
• Support contract management, including AIA contracts and CCSD Master Services Agreements; assist with tracking, editing, and maintaining contract documentation.
• Respond to telephone calls and e-mails. Route community regarding concerns, questions, and incidents. Guide people to proper personnel, offices, and buildings.
• Draft and prepare letters, memorandums, reports, materials. Produce documents of a specialized nature such as resolutions and change orders sent to the Board of Education. Proof material for errors.
• Perform other duties as assigned or requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED