Board Program Senior Coordinator, Events

Fidelity • Boston, MA

1d

About The Position

The Board Program Senior Events Coordinator plans and executes meetings and events for Fidelity’s Board Program, providing administrative and operational support within a shared service model. The Events Coordination Team manages logistical planning, communication, and execution for several Fidelity boards. Activities include coordinating transportation and hotel accommodations, meeting invitations and customized agendas, expense reporting, room preparation and seating, food service, dinner and event venues, technology, office support, and special requests.

The position develops cross-functional knowledge across the boards and supports shared program activities. It manages a complex calendar, coordinates preparation meetings, travel, itineraries, expenses and invoices, leads small in-person and virtual board meetings and trustee training events, and oversees reporting, dry runs, and presentation previews. The role also advises board program coordinators and provides in-person support for many board meetings in Boston, Massachusetts.

The Board Program manages content, process, communication, and logistics for several Fidelity Boards and provides oversight and direction to align board strategy with Fidelity’s overall strategy. Fidelity is transitioning to a full-time onsite working model through a phased rollout; onsite expectations vary by role and location and may evolve.

Requirements

• At least 5 years of work experience in a professional office environment in project/event management, administration, or program support.
• Bachelor of Science degree required.
• Strong communication, project, event, and time-management skills.
• Ability to prioritize work and operate effectively in a high-profile environment.
• Ability to take initiative, embrace uncertainty, and build productive relationships.
• Ability to work with all organizational levels and external clients while maintaining a high level of confidentiality.
• Strong technical skills in Microsoft Office applications, including Teams, Outlook, Word, Excel, SharePoint, PowerPoint, and OneNote.

Nice To Haves

• Knowledge of Zoom Video.

Responsibilities

• Manage a complex and frequently changing shared calendar.
• Schedule and coordinate preparation meetings related to board meetings.
• Coordinate travel, organize expense reports, process invoices, and develop itineraries.
• Lead small in-person and virtual board meetings and trustee training events.
• Manage Board Program quarterly report intake, metrics reporting, and other group strategy initiatives.
• Provide oversight of the dry-run and presentation preview program.
• Assess deliverables in the context of evolving board calendars and coordinate across the group to ensure schedule adherence.
• Advise and lead board program coordinators in shared responsibilities.
• Provide in-person meeting support for many board meetings in Boston, Massachusetts.
• Coordinate logistical activities including transportation, hotel accommodations, meeting invitations, customized agendas, room preparation, seating, food service, venues, technology, office support, and special requests.

Benefits

• Comprehensive health care coverage.
• Emotional well-being support.
• Retirement benefits.
• Paid time off.
• Parental leave.
• Charitable giving employee match program.
• Educational assistance, including student loan repayment, tuition reimbursement, and learning resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior