Board Coordinator

Maryland Department of Transportation • Baltimore City, MD

7d

About The Position

The Maryland Transit Administration is seeking a highly organized, detail-oriented Board Coordinator to provide centralized administrative, operational, and governance support to the Baltimore Core Transit Service Board and the Commuter Services Board. The position manages the full board-meeting lifecycle, maintains official records, coordinates public notices, accessibility, language access, ethics, and records-retention requirements, prepares executive-level materials and briefings, and tracks decisions, approvals, and follow-up actions. The role supports consistent governance while accounting for the boards’ distinct statutory responsibilities, operating priorities, and decision calendars.

The coordinator exercises independent judgment to organize work, identify issues requiring executive attention, and coordinate timely responses across MTA offices and external stakeholders. The role calls for discretion with confidential and pre-decisional information; strong written communication; accurate preparation of minutes, resolutions, executive briefings, and official records; and sufficient knowledge of public-sector governance, transportation operations, and administrative practices to recognize matters requiring executive, legal, civil-rights, ethics, records, or fiscal review. The position supports two independent boards within a large, safety-sensitive, geographically dispersed transit organization.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Five years of professional experience in administrative coordination, executive support, board or commission operations, governance support, or a related field.
• Two years of experience providing administrative, executive, or governance support to a board, commission, executive leadership team, or similar organizational body.
• If assigned duties requiring operation of a motor vehicle, possess a motor vehicle operator's license valid in the State of Maryland.
• Be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986.
• Complete and submit a Maryland Department of Transportation application (Form DTS-1); resumes may not be substituted, and incomplete applications will not be considered.
• Work only within the scope of appropriate safety training and comply with safety requirements.

Responsibilities

• Manage the full meeting cycle for both boards and their committees, including annual calendars, scheduling, logistics, agendas, meeting materials, minutes, action summaries, and tracking decisions and follow-up items through completion.
• Coordinate board operations in accordance with applicable open-meetings, public-notice, records-retention, ethics, ADA, Title VI, and MTA requirements; identify deficiencies and escalate legal or policy matters as appropriate.
• Serve as the central liaison among board members, Deputy Administrators, the MTA Administrator, executive leadership, and internal offices; manage briefings, correspondence, competing priorities, deadlines, and cross-functional commitments.
• Manage the development, review, and routing of budgets, plans, policies, resolutions, presentations, and other board actions.
• Coordinate public comments, accommodations, language services, stakeholder inquiries, board-member onboarding, tours, travel, and related activities.
• Maintain document-control, meeting-management, and action-tracking systems; develop status reports and dashboards; and recommend process and technology improvements to enhance accuracy, timeliness, transparency, and continuity of board operations.
• Adhere to safety rules, policies, regulations, and personal protective equipment requirements; report hazards, unsafe acts, near misses, injuries, and accidents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED