Donor Board Relations Coordinator

MultiCare Health System•Olympia, WA

3d•$63,232 - $91,000

About The Position

The Donor and Board Relations Coordinator advances the mission of the MultiCare Foundation by supporting the Executive Director in board engagement and donor stewardship. The role ensures effective board and committee operations while helping cultivate relationships with annual and mid-level donors. The ideal candidate is organized, relational, and mission-driven, and creates positive experiences for donors and volunteers. The coordinator serves as the primary staff liaison to the Foundation Board and its committees, coordinating meetings, governance materials, records, onboarding, and leadership communications. The role also conducts donor outreach, coordinates stewardship experiences and events, maintains donor activity in Raiser’s Edge, and identifies opportunities for deeper donor engagement. In collaboration with Foundation colleagues, hospital leadership, and other staff, the coordinator helps align philanthropic efforts and ensure appropriate recognition and follow-up.

Requirements

Two or more years of experience in fundraising, donor relations, volunteer coordination, or a related field.
Strong interpersonal and written communication skills, including comfort connecting with people in person and by phone.
Strong organizational skills and the ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
Proficiency in Microsoft Office, including Outlook, Word, and PowerPoint.
Willingness to learn donor CRM tools such as Raiser’s Edge.
Ability to work independently, exercise sound judgment, and maintain confidentiality.

Nice To Haves

Experience in a healthcare, nonprofit, or mission-driven organization.
Familiarity with donor stewardship strategies, moves management, or volunteer board governance.
Understanding of HIPAA regulations related to fundraising and patient privacy.

Responsibilities

Serve as the primary staff liaison to the Foundation Board and its committees, maintaining professionalism, discretion, and confidentiality.
Coordinate board and committee meeting logistics, including scheduling, agendas, materials distribution, and follow-up.
Prepare the annual board calendar and support onboarding and orientation for new board and committee members.
Partner with the Executive Director and Board Chair to align board processes with bylaws and governance best practices.
Support the Executive Director with talking points, scripts, and presentations for board leadership.
Maintain historical records, policy manuals, and board documentation with the Practice Leader – Board Affairs.
Contact annual and mid-level donors by phone, email, and handwritten notes to express gratitude, share updates, and invite engagement.
Coordinate donor meetings, site tours, and stewardship experiences for the Executive Director and other key staff.
Help implement stewardship touchpoints, including impact updates, birthday messages, holiday cards, and recognition plans.
Identify opportunities for deeper donor engagement and flag potential prospects for further qualification.
Provide Raiser’s Edge support to the Executive Director, including tracking proposals, actions, and donor notes.
Assist with planning and executing small donor gatherings, board-hosted events, and community engagement activities.
Ensure events are donor-centered and reinforce the Foundation’s gratitude and impact narrative.
Manage RSVPs, invitations, follow-up communications, and day-of event logistics.
Collaborate with Foundation colleagues across the local region and system-wide to align donor strategies and share insights.
Monitor the hospital’s patient database (Epic) for VIP inpatients and cross-reference with wealth screening tools to identify engagement opportunities.
Coordinate with Account Managers on appropriate recognition and follow-up for patient prospects.
Respond to external organizations’ inquiries about fundraising opportunities and third-party events naming the Foundation as a beneficiary.
Serve as a project-based liaison for the Foundation and Shared Services, including support for stewardship or fundraising events, Raiser’s Edge updates, and annual fund donor thank-you efforts.
Proactively engage the hospital president’s office and executive staff, in coordination with the Executive Director, to support leadership participation in board activities and communicate hospital priorities, initiatives, and key messaging.