Birth Certificate Specialist - Post Partum Per Diem Day

Jupiter Medical Center • Lexington, MA

2d

About The Position

The Birth Certificate Specialist processes birth certificates for newborn encounters within five days, as required by the State of Florida. The role monitors the obstetric census to ensure statutory turnaround times are met and works with nursing staff to resolve protected health information discrepancies and language or other barriers that could affect timely and accurate filing. The specialist issues paternal documentation to parents to obtain required signatures, coordinates Healthy Start enrollment with the Home Safe program liaison for eligible families, and ensures required consent and documentation are obtained. The position also coordinates with nursing on newborn discharge tracking and with the financial team on billing for surrogate cases. The specialist reports urgent issues to the OB Manager/Director and provides weekly turnaround-time reports for compliance monitoring, in addition to other assigned duties.

The position requires a high school diploma or equivalent. Birth Registrar credentials with Florida Vital Statistics must be obtained within the first month of hire, and BLS certification through the American Heart Association for Healthcare Providers is required. Prior experience or Birth Registrar credentials, EMR experience, strong Excel skills, and knowledge of Florida statutes, HIPAA HiTech, and other laws and regulations are preferred. Strong analytical, computer, communication, and organizational skills are required.

The role requires prolonged sitting as well as stooping, bending, standing, stretching, and manual dexterity for typing and computer data entry. The employee must be able to work in a stressful environment, make sound decisions independently, and be detail-oriented, alert, and self-motivated. Physical demands include pushing or pulling up to 40 pounds and carrying or lifting up to 20 pounds. Annual requirements include Joint Commission education and in-service requirements, health requirements and new employee orientation, TB/PPD surveillance, and maintenance of required professional licenses or certifications.

Requirements

• High school graduate or equivalent.
• Obtain Birth Registrar credentials with Florida Vital Statistics within the first month of hire.
• BLS certification through the American Heart Association for Healthcare Providers.
• Strong analytical and computer skills.
• Good communication and organizational skills.
• Ability to work under stress and independently, make sound decisions, and remain detail-oriented, alert, and self-motivated.
• Ability to sit for long periods and stoop, bend, stand, and stretch; manual dexterity for typing and computer data entry.
• Ability to push or pull up to 40 pounds and carry or lift up to 20 pounds.
• Complete annual Joint Commission mandatory education, in-service and health requirements, including new employee orientation and TB/PPD surveillance.
• Maintain required professional licensing and/or certification(s).

Nice To Haves

• Previous experience and/or Birth Registrar credentials.
• Experience with Electronic Medical Record systems.
• Strong knowledge of Excel.
• Knowledge of Florida Statutes, HIPAA HiTech, and other laws and regulations.

Responsibilities

• Process birth certificates for newborn encounters within five days, as required by Florida law.
• Monitor the OB census to ensure the required turnaround time is met.
• Work with nursing staff to resolve PHI discrepancies and language or other barriers to timely and accurate state intake and birth certificate filing.
• Issue paternal documentation to parents and ensure signature requirements are met.
• Coordinate with the Home Safe program liaison to enroll eligible families in Healthy Start and obtain required consent and documentation.
• Coordinate with the nursing team to ensure newborn discharge and tracking boards reflect birth certificate completion.
• Coordinate with the financial team to ensure proper billing of surrogate cases.
• Report urgent issues to the OB Manager/Director.
• Provide weekly turnaround-time reports for compliance monitoring.
• Perform other duties as assigned.
• Complete annual mandatory education, in-service, health, TB/PPD surveillance, and required licensing or certification requirements.

What This Job Offers

• Education Level: High school or GED